Invoicing Specialist

In-Place Machining Company is a worldwide leader in providing specialized on-site machining, precision measurement, and alignment services to a wide range of industrial, scientific, and military customers around the world. Our expertise includes providing unique machining solutions, R-stamp certified welding, portable brush plating, flame spray, Metalstitch® cold repair of cast iron, and complete laser, optical, and mechanical alignment. IPM is growing, and we look to hire the best talent to support our needs.

Position Summary:

We are seeking a detail-oriented Invoicing Specialist to manage the invoicing process for our company. The ideal candidate will ensure accurate invoicing and follow-up with customers regarding outstanding invoices. This role requires strong organizational skills, attention to detail, and excellent communication abilities. This position reports to the Controller of the Measurement & Alignment division.

Essential job duties include:

• Generate and send invoices to clients in a timely manner
• Ensure new jobs are set up correctly in the project accounting system
• Review job progress and costs with project managers on a regular basis to ensure costs are accurate and to identify variances from customer quotes and purchase orders
• Proactively raise job-related problems directly with project managers and IPM management as required
• Prepare ad-hoc job reporting as needed by the project managers
• Ensure the accounting team is aware of job invoicing tasks, including progress billing
• Support teammates in the preparation of customer invoices as required
• Open and track capital purchase jobs through to completion
• Close customer jobs upon completion of all job-related activities and archive final job revenues and costs into the project management system
• Assist with month-end close activities including revenue recognition, reporting on job margins, and reconciliation of work-in-process

Successful candidates should possess:

• Bachelor’s degree in accounting or a related field
• 3 years of project accounting experience; a background in construction, manufacturing, professional services, or other industry with complex job costing needs is preferred.
• Desire to work in a fast-paced, results-driven environment.
• Demonstrated ability to communicate effectively with colleagues
• Strong computer knowledge and skills, including financial accounting systems and Microsoft Excel proficiency; experience with Microsoft Dynamics Great Plains is helpful but not required
• Aptitude and desire to propose and implement process improvements
• Compensation and Benefits:
• In-Place Machining Company offers very competitive wages and benefits including:
• Competitive salary
• Medical, dental and vision insurance
• Company paid life insurance
• Paid vacation and holidays
• 401(k) savings plan with company match
• Flex savings plan
• Supplemental short- and long-term disability insurance
• Supplementary term life insurance

Please visit our website at www.inplace.com to learn more about our company and the services we offer. In-Place Machining Company is an equal opportunity employer with a drug free workplace.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $20