Administrative Assistant

Job Title: Administrative Assistant, Full-time

Reports to: Principal

Location: Incarnation Catholic School | Sarasota, FL

Classification: Hourly/Nonexempt

Overview

Incarnation Catholic School has an opening for a full-time Administrative Assistant. Incarnation Catholic School, established in 1961, offers Pre-kindergarten (including VPK) through Grade 8 in a Christ-centered environment forming a community of families, students, and staff. Dedicated to academic excellence, we are proud of our attention to individual student's learning styles and we take steps to help every student achieve their highest potential. With core subjects plus, art, music, technology, world language, and physical education, students interact with degreed and Florida certified teachers who are committed to the students in their classes.

Job Responsibilities

• Provide general administrative and clerical support.
• Answer routine inquiries by phone and/or email.
• Oversees operation of school front office including tidiness and organization.
• Maintains school office equipment and overall office files.
• Assists with copying and mail distributions.
• Monitors students, parents, and volunteers checking in and out on the school check in system and issues visitor passes.
• Maintains attendance system and student records.
• Assists principal with the compilation of reports.
• Assists with preparation and maintenance of personnel file and confidential student cumulative files.
• Responsible for student file maintenance including: scanning, filing, sending out to and receiving from other schools
• Enters all student information into the SIS database
• Orders and maintains inventory of supplies for school office and teachers .
• Assists with the scheduling of substitute teachers to fill in for absent teachers, whether in-house substitute or outside substitute.
• Opens bills and prepares for principal approval.
• Other duties as assigned by principal.

• High school diploma or equivalent.
• Work experience with similar responsibilities.
• Excellent communication and clerical skills; ability to work well with others.
• Demonstrates organizational skills & ability to multitask.
• Proficient In Microsoft Office Suite, word, excel and general office equipment.
• Ability to communicate well with parents, volunteers, staff and stakeholders.
• Exhibits good judgment, is highly motivated and self-directed.
• High degree of flexibility to achieve objectives and meet demands.