Recruiting Coordinator

The Opportunity
InCharge Energy is seeking a detail-oriented and proactive Recruiting Coordinator to support our growing talent acquisition efforts. Based out of our Richmond, VA office, this role works closely with the Recruiting Manager to deliver a structured, organized, and positive candidate and onboarding experience. This role is ideal for someone with strong organizational and communication skills who thrives in a fast-paced environment and is excited to grow within the recruiting and onboarding space.

What You’ll Do

Recruiting & Administrative Support

• Post jobs to platforms including Greenhouse, ADP, LinkedIn, Indeed, and other relevant job boards (experience with any ATS is welcome; Greenhouse preferred)
• Maintain and update recruiting dashboards and reports
• Assist with scheduling interviews across departments and time zones; coordinate changes and communicate updates promptly
• Support hiring managers by preparing interview materials, managing candidate communications, and ensuring readiness throughout the process
• Coordinate background checks, reference checks, and required documentation
• Learn to screen and interview candidates over time, developing your skills as a future recruiter through mentorship and exposure to structured interview best practices

Onboarding & Candidate Experience

• Guide candidates through the onboarding process from signed offer to first day, ensuring a smooth, organized experience
• Partner with hiring managers, IT, marketing, and other departments to coordinate equipment, accounts, welcome materials, and logistics
• Host onboarding sessions and orientations as needed
• Manage onboarding paperwork, access setup, swag shipments, and first-day introductions
• Administer and track onboarding feedback surveys and suggest improvements

Project Management & Process Improvement

• Manage multiple projects and competing deadlines with strong attention to detail and follow-through
• Maintain training documentation and recruiting resources for hiring managers and interviewers
• Assist in developing and refining onboarding and interview training based on best practices
• Administer recruiting surveys and reporting tools; surface insights and recommend process enhancements
• Build and maintain relationships with technical schools and career services offices to support a pipeline of qualified candidates for entry-level and skilled trade roles

Your Experience & Capabilities

• A passion for candidate experience, inclusive hiring, and building great first impressions—demonstrated through past roles in recruiting, HR, or customer-facing positions
• 2-3 years of experience in recruiting coordination, HR administration, or general business administration
• Bachelor’s degree in a business-related field, Human Resources, or a related discipline preferred
• Experience using an ATS (Greenhouse preferred), LinkedIn, and strong proficiency in Microsoft Excel
• Excellent written and verbal communication skills
• Confidence speaking over the phone, including coordinating with candidates, hiring managers, and external partners in a professional and engaging manner
• Strong organizational skills and the ability to manage multiple priorities and deadlines
• A proactive mindset—able to identify what needs to be done and take initiative
• Comfort speaking to groups and facilitating onboarding or training sessions
• Familiarity with using AI tools to improve efficiency is a plus

What We Offer

Full-time employees enjoy competitive compensation, yearly bonuses, and benefits package including 401(k) matching contribution, health, dental, and vision, cell phone reimbursement, generous vacation, office meals and snacks, team building events and activities throughout the year. 

Equal Opportunity Employer

Employment at InCharge Energy is based solely upon individual merit and qualifications directly related to professional competence. We strictly prohibit unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. We also make reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.

CCPA disclosure notice here.