Executive Coordinator

Position Summary
The Executive Coordinator provides essential support to all areas of inCOMMON by assisting the Co Executive Directors with a number of administrative duties across the organization, including in fund development, board management, IT, and operations. This individual is highly self-motivated, professional, task-oriented, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment.

Job Duties
Executive Team Support (70%)

• Support the Co-Executive Directors primarily and provide additional support to leadership team members, as directed, to ensure that organizational goals and objectives are accomplished and that operations run smoothly
• Support the Co-EDs executive responsibilities, including assisting with communications, contracts, and special projects
• Provide administrative support to Co-EDs in areas such as IT support, requesting office supplies, entering contracts, and processing paperwork
• Assist with preparation for board meetings, events, and presentations, including preparation of digital and paper materials and logistical support
• Other administrative duties as assigned including, but not limited to, typing and distributing meeting notes, filing, making copies, and performing backup duties for other administrative and leadership positions

Fund Development Support (20%)

• Work with EDs and other fund development staff to maintain fund development records, including grant deadline calendars and meetings notes
• Coordinate major donor stewardship and cultivation, including assisting with scheduling meetings, maintaining records, and preparing and distributing materials
• Perform data entry and data management within inCOMMON’s CRM as needed

Program Support (10%)

• Volunteer Management and Communication
• Be the initial point of contact for potential volunteers
• Process volunteer background checks and applications
• Maintain volunteer data as provided by program staff
• Support volunteer onboarding and training through communications and materials prep, as well as organizing rosters and information
• Impact Data
• Support annual data collection and entry at the end of each calendar year
• Create reports and materials synthesizing program and impact data provided by program team

Required Skills/Abilities

• Ability to maintain professionalism and strict confidentiality with all materials
• Flexibility to handle changing responsibilities and last-minute requests
• Spanish-language proficiency not required, but preferred

Position Competencies

• Organization
• Accuracy
• Communication
• Adaptability
• Professionalism

Education and Experience

• Two or more years of experience in an administrative role reporting directly to upper management
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Ability to work independently

Physical Requirements

• Adept at operating standard office equipment, such as computers, printers, and copiers

Salary and Benefits

• $40,000/year
• This position is also eligible for a healthcare stipend, and employer-supported direct primary medical care
• Additional benefits include unlimited PTO, sick days, possible hybrid work environment

For more information or to apply, please contact Rachel Bahl at rachel@inCOMMONcd.org

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• Flexible schedule
• Parental leave
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Omaha, NE 68105 (Required)

Work Location: Hybrid remote in Omaha, NE 68105

Salary : $40,000