What are the responsibilities and job description for the Administrative Assistant - Warehouse position at Indeck Power Equipment Company?

Indeck Power Equipment Company, the largest single-source provider of steam power and hot water solutions, is seeking a full time Administrative Assistant to support the Warehouse Department. This is a full time, in-office position.

Essential Duties and Responsibilities :

Create requisitions in the ERP software program for contractors and vendors.
Perform all administrative functions for warehouse department.
Maintain the rental and stock equipment manual library.
Contact customers on missing items, follow-up until located or billed.
Prepare shipping labels for Fed Ex packages via on-line program.
Verify timecards hours for warehouse.
Assist in updating manuals and drawings for warehouse.
Create procedure manuals for warehouse positions as needed / requested.
Maintain warehouse item / trailer and product files.
Maintain warehouse vacation schedule.
Prepare checkout sheets for warehouse.
Maintain warehouse vehicle truck log.
Assist in the normal duties of the warehouse.
Back up receptionist duties.
May be required to perform other duties as requested, directed or assigned.

Education and Experience :

A High School Diploma or GED required.

Business school, Associate’s degree or equivalent is a plus.

Minimum 2-3 years experience in service administrative support or customer service.

Job Knowledge, Skills and Abilities :

Must be proficient in MS Word, Excel, Outlook and the Internet. PowerPoint a plus.

Excellent verbal and written communication skills required.

A professional appearance and telephone manner is essential.

Must have good command of the English language, oral and written.

Must be detail oriented and ability to proof-read.

Excellent organizational, time management, analytical and problem-solving skills.

Excellent interpersonal skills – possess a positive mental attitude.

Must be able to type 50-60 wpm.

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