Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist must be well organized and dedicated to maintaining the fiscal integrity of ICM. This position is responsible for performing the bill payment process for all agency invoices and completing all duties related to ICM’s Social Security Representative Payee program. As a company dedicated to providing services to individuals with disabilities, ICM is committed to ensuring that our financial operations are accurate, efficient, and in line with the values of care and service that guide our work.

Primary Duties and Responsibilities

The responsibilities described below may not reflect all duties asked of this position but rather indicate categories of work. Duties will include, but will not be limited to the following:
 

·       Invoice processing: Review, verify and process all incoming invoices for payment, ensuring approvals are obtained invoices are accurate with appropriate GL coding and accounting period.

o   Primary contact with vendors regarding bills received by ICM.

o   Responsible for ensuring ICM remits bill payments timely and in an efficient manner.

o   Manages missing invoices and creates solutions to ensure receipt of future billings

·       Payment processing: Prepare and process payment run (checks, ACH, portal bill payment)
 

·       Vendor Relations: Maintain positive relationships with vendors and service providers, handling inquiries about payment status and discrepancies promptly.

o   Primary contact with Social Security office for all payee accounts

·       Record Keeping: Maintain accurate and up to date records of all accounts payable transactions, ensuring all documents is filled appropriately for easy retrieval and audit purposes Responsible for several assigned accounting tasks for month-end close

o   Files accounts payable invoices

o   Organizes and maintains source documentation such as invoices, expense reports, etc.

o   Responsible for maintaining the day-to-day Social Security Payee deposits and bills.

o   Responsible for providing detailed payee account information to managers upon request          

·       Other Duties will include:

o   Assists in annual budget preparation and monthly budget reporting duties.

o   Assists with audit requests.

o   The position assists in keeping the agency compliant with all laws, rules and regulations and handles the administrative function of all accounts payable related matters.

o   Completes various ad-hoc requests from the Controller and CFO

o   Cross trains with other Finance & Admin Department team member roles

o   Other duties as assigned by the Controller and CFO

Key Competencies

• Strong ethical standards
• Detail oriented and analytical
• Ability to plan, execute, and meet deadlines.
• Strong communication skills to effectively interact with team members, management, and outside parties.
• Experience with computerized payroll and accounting software
• Proficient with Microsoft office, specifically Microsoft Excel
• Ability to work with sensitive information and to maintain confidentiality.

General Requirements for All ICM Employees

·       Understands and endorses ICM’s mission and vision

·       Follows all ICM policies and procedures and asks for clarification and explanation when needed

·       Understands and complies with all HIPAA regulations

·       Maintains a clean and orderly work environment

·       Maintains prompt and regular attendance.

Minimum Job Requirements

•       High school diploma or equivalent (Associate's degree in Accounting or related field is a plus).
•       Basic understanding of accounting principles
•       Excellent written, verbal, and social communication skills

Work Schedule

Primarily, the days and hours will be Monday – Friday 8 am to 4 pm. Weekends and evenings as needed if emergencies arise. Hours and workdays will vary to accommodate the needs of the customer and ICM. ICM permits a hybrid approach to working remotely and in-office, as approved by the supervisor. This position would allow a hybrid approach of 2-3 remote days per week, on a flexible basis, based on employee supervisor preference.

Travel to other ICM locations, conferences and other work-related activities may sometimes be necessary, but should not exceed 10% of the time.