Administrative and Design Assistant - Mon.-Fri. 8am-4pm

JOB DESCRIPTION

Administrative and Design Assistant

GENERAL STATEMENT :

While this position specifies responsibilities, requirements and duties in certain operational areas, this person is an employee of Independent Living Services, Inc. and will be expected to respond to such requests not specifically contained herein. This person must maintain the attitude that he / she works for the whole organization, and as such, exhibits proper cooperation, enthusiasm and interest in all areas deemed necessary for the continuing success of the ILS programs. Knowledge of all policies and procedures of ILS and related corporations of Creative Living, Inc. and Sheltered Living Services, Inc. is required. Knowledge of agency services and support system is required.

JOB SUMMARY :

The Administrative and Design Assistant works under the supervision of the Executive Director. This position provides administrative support in a well-organized manner. The position will involve working on design and marketing materials, special projects and assisting executive team members as needed. Position will involve computer use of various programs, i.e., Windows / Excel / Microsoft Word / Adobe Suite and design editing programs. They will perform related responsibilities as required or assigned. This position requires familiarity with ILS Policies and Procedures, both business and program related. This person needs a general knowledge of services to people with developmental disabilities and knowledge of DDS policies.

JOB DUTIES AND RESPONSIBILITIES :

General duties and guiding principles :

• Know and respect the values of the people and facilitate their expression of choices related to those values.
• Encourage growth and recognize the autonomy of the individuals receiving services while also being attentive reducing their risk of harm.
• Develop relationships with the individuals that are respectful, based on mutual trust, and that maintains professional boundaries.
• Help individuals understand and express their rights and responsibilities.
• Recognize that each individual has potential for lifelong learning and growth.
• Be conscious of my own values and how they influence my professional decisions.
• Maintain competency in my profession through continued learning and attending and being an active participant in staff meetings and trainings.
• Assume responsibility and accountability for my actions and decisions.
• Recognize the importance of modeling valued behaviors to co-workers, individuals receiving services, and the community at large.
• Practice responsible work habits.
• Being on time for work
• Completing all necessary documentation to assure compliance with all state and federal regulations.
• Maintaining strict confidentiality for all consumer information, and facility operations

The Administrative and Design Assistant will perform general office duties :

Design and update brochures

Typing / composing memorandums / copying materials as needed

Assists Development with setting up for special events including Fundraisers

Represents agency in the community

This job description is not intended to be all-inclusive, and employee will also perform other reasonable related job duties as assigned. This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Independent Living Services is an equal opportunity employer and does not discriminate on the basis of race, color, age, orientation, religion, disability, ethnicity, origin, marital status, or veteran status.

The essential job duties require the Administrative and Design Assistant needs to physically be present during work hours. The Administrative Design Assistant cannot telecommute or work from home.

QUALIFICATIONS :

The formal education equivalent of a high school diploma; have good knowledge of general office skills and equipment i.e. typing, computer, filing, copy & fax machine, etc.; This person will have a good knowledge of computer design and editing programs. They will have designed promotional items. This person must be very organized and willing to assist in a variety of tasks. This person must be able to operate a vehicle; have a good driving record, must have excellent written and verbal communication skills and be able to do occasional lifting up to 20 pounds.

BENEFITS :

See Employee Handbook - Section 201 and 201-A. Benefits eligibility depends on category classification and hours worked.)

Employee Signature Date

Supervisor Signature Date

REV1 / 2025