What are the responsibilities and job description for the Office Assistant position at Independent Management Services?
Job Details
Description
Independent Management Services is a full-service property management and marketing firm, specializing in the revitalization of under-managed multifamily housing developments. Since our founding in 1989, we have expanded our nationwide presence to include over 100 sustainable communities in 11 states focusing exclusively in the affordable and workforce housing sectors. However, our total breath of experience also includes market rate and commercial property management.
We offer competitive salaries commensurate with experience and a comprehensive benefit package. We intend to build a team of individuals, who are self-motivated, willing to learn and grow with our firm. We progressively uphold a professional management team to serve our clients, enhancing our management skills and capabilities. Your progress, training, experience, motivation, attitude, and goals may create many possibilities for career opportunities with our company. If you have superior attention to detail with outstanding communications skills and enjoy a challenging fast pace environment, join our team now!
Responsibilities:
- Frequent telephone and personal contact with perspective/current residents.
- Initial processing of rental applications and credit reports with recommendations to Site Manager.
- Maintain the rental waitlist and prepare approval/denial letters to perspective residents.
- Complete move-in orientation with residents including reviewing rental lease, House Rules, etc.
- Schedule move ins/outs, rental applicant interviews, and other dates critical to the leasing process.
- Administrative support tasks such as filing, typing, answering telephones, processing mail, and data entry.
- Generate reports to assist in management of community assets, expenses, and financial objectives.
- Process all payables and complete payment of community expenses/bills.
- Purchase, inventory, and maintain all office supplies.
- Process delinquent accounts and report activity to Site Manager.
- Receive and resolve resident requests and concerns.
- Foster positive working relationships with residents while always maintaining a professional demeanor.
- Reports directly to the Site Manager.
Job Qualifications:
- Basic office skills including typing, filing, and telephone etiquette.
- Excellent follow-up skills via telephone and email correspondence.
- Proficiency with Paycom software and Microsoft Office suite preferred.
- Demonstrated track record regarding work attendance and reporting for work timely.
- Must adhere to Federal Fair Housing Laws.
Qualifications
We offer a competitive salary plus benefits including:
- Employer paid health and dental insurance (100% employee only) with affordable dependent and family coverage.
- Voluntary insurance options: Vision, Life, Accident Injury, Long-Term Disability, and Identity Theft.
- 401(k) with above-average employer matching contribution.
- Generous paid time off package.
- Training and employee development program.
- Among many other employee benefits.
