Programming Coordinator (Temporary 6-months)

Description

Winner of more than 40 Emmy Awards, ITVS is public media’s leading incubator and presenter of documentary film. We partner with filmmakers who bring untold stories to public media to make a difference in the world. For over 25 years, we’ve been committed to diversity on both sides of the camera, helping filmmakers tell and share vital stories that are reflective of our society.

Summary

The person in this role will report to the Senior Manager of Content and Initiatives and be available to support, through a matrix reporting structure, the Director of Content and Initiatives. Responsibilities include: supporting the Programming and Production Department, and specifically the Programming team through administration and coordination of initiative workflows; serving as a primary contact for applicants through all phases of the application process; supporting in editing materials; scheduling and preparing for initiative meetings; collecting and analyzing data; generating reports; serving as a liaison between departments; administering, coordinating and evaluating funding initiative applications; and, supporting department events and activities such as Annual Planning, department workshops and meetings. 

Essential Functions 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Specific Duties 

Initiative Coordination (90%) 

• Act as primary staff contact with applicants regarding funding and selection processes, procedures and guidelines for open funding initiatives.
• Coordinate intake of filmmaker proposals, application materials.
• Coordinate administration of review processes throughout the application lifecycle. 
• Coordinate reader and/or panelist contracting as needed.
• Provide administrative support across funding initiatives as needed, including department workflows, cross-departmental communications, and other duties as assigned.
• Collect, analyze and present initiative data, including applicant statistics and user metrics, to key stakeholders. 
• Support coordination of logistics and hospitality for initiative meetings (including special events); coordinate budget allocations for these activities. 
• Support funding initiative orientations and training for readers, panelists and internal staff (e.g., feedback), as needed. 
• Participate in the review and evaluation of submitted program proposals as needed.

Department and Institutional Support (10%)

• Work with Programming and Production coordinators to support department and institutional events such as All Staff meetings, department meetings, and special events as needed.
• Support departmental archival projects.

General Duties 

• Fosters and cultivates a culture of care and a high commitment to quality informed by ITVS values. 
• Contributes to culture by proactively participating in organization programs and staff events. 
• Seeks and integrates constructive feedback to drive continuous improvement. 
• Provides enthusiastic and exceptional customer service, anticipating partner needs, handling inquiries, and resolving issues. 
• Works collaboratively with peers and staff; builds relationships through effective and compassionate communication. 
• Other duties may be assigned as needed. 

Competencies

1. A commitment to ITVS’ mission and an ability to apply sensitivity to a variety of social, economic, and cultural perspectives. 
2. Cares about principles associated with diversity and inclusion; willing and wanting to support the voices and visions of underrepresented communities, and reflect the interests and concerns of a diverse society. 
3. Promote and model high performance and commitment to quality and the highest professional standards. 
4. Maintain internal and external communications and relationships with integrity. 
5. Committed to offering a high level of customer service 
6. Outstanding writing and oral communication skills. 
7. Strong critical thinking capabilities, sound judgment, practical and solution-oriented. 
8. Proactive, self-motivated and self-directed with demonstrated ability to take initiative, prioritize tasks, and think strategically. 
9. Outstanding interpersonal skills and “can do” attitude; able to work effectively and collaboratively cross-functionally. 
10. Ability to stay focused, highly organized, pay close attention to details and produce reliable results. 
11. Adaptable and able to work in a fast-paced and constantly changing environment. 
12. Willingness to tackle matters outside area of expertise. 
13. Enjoys working as a team member as well as independently. 
14. Willing to support leadership’s decision and direction in a positive, professional and cooperative manner. A good sense of humor is helpful too! 

Requirements

• Preferred: 1-3 years of professional experience in TV or film production in one of the following areas: broadcast or cable network, public media, entertainment, marketing, advertising agency, or brand management. If a recent graduate, preferably 1-3 TV or film production related internships completed.
• Required: Demonstrated ability to work effectively within a team. 
• Required: Experience with project management tools and software including Microsoft Word, Google Suite and other software applications. 
• Preferred: Experience working with application lifecycle management software and strong command of Excel.
• Preferred: Experience working in public television. 

Compensation

ITVS is a financial steward of public funds and committed to pay transparency, as well as providing equitable and competitive compensation for staff. For this role the pay is $27.50/hour, and all new hires' base pay will begin at $27.50/hour. This is a non-exempt 6-month temporary full-time position, 40 hours/week. 

Hybrid Work

Creativity, collaboration and building community are essential to ITVS’ long-term health and sustainability. Our goal is to provide a flexible hybrid model of in-person and remote work that supports individual productivity, teamwork, and an organizational culture fueled in part by being present with one another. To achieve this goal in-office attendance, of at least two (2) days a week, is a requirement of working at ITVS. 

Cover Letters

It's important for you to know we love cover letters, they help us understand why you are interested in working at ITVS and they show us how you express yourself in writing. We will prioritize applicants who provide a cover letter.

ITVS aspires to make the online job application process accessible to any and all users.

If you have a disability that impacts your ability to complete the application process, and would like to request assistance or accommodation, please contact us at jobs@ITVS.org

We are an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any bias including race, color, age, sex, sexual orientation, religion, disability or national origin.

Lastly, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

Salary : $28