Office Manager

About Indian Hammock

Indian Hammock Hunt and Riding Club is a private, gated community of about 3,600 acres established in the early 1970’s that consists of 299 home sites comprising about 750 acres, with the remainder being 2,850 acres of common ground owned by Indian Hammock. Indian Hammock offers members amenities that include over 100 miles of horseback riding and side by side trails, equestrian facilities including stables and a lighted arena, shotgun shooting sports including trap and skeet ranges and a five stand course, an NRA certified rifle/pistol range, an archery range, an FWC licensed game preserve with designated hunting areas spread over 1,250 acres, a community lodge and restaurant serving food on weekends, a pool and cabana, a fitness center, tennis and pickle ball courts, a FAA licensed 3,000 ft. grass runway with aircraft hangers, guest houses, an RV camping area near the lodge for owners and guests, a cattle lease in the IH pastures and acres of unspoiled Old Florida natural areas.

Indian Hammock offers a competitive salary and benefits package, including vacation and sick time allowances, health insurance and company contributions to a Simple IRA.

Job Overview
We are seeking a highly organized and proactive Office Administrator to conduct the daily operations of our office. The person in this position will be responsible for maintaining the financial records of the Club, with oversight by the Property Manager, and handling the day to day business and record keeping for Indian Hammock. The ideal candidate must be a self-starter, and will be responsible for ensuring efficient administrative processes, managing member and vendor relationships, and providing support to members and staff. This role requires excellent communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment.

Duties

• Perform daily office operations, ensuring smooth workflow and efficient processes.
• Comfortable working with many interruptions
• Process bank deposits through remote system
• Pay approved invoices, using QuickBooks desktop
• Reconcile bank accounts
• Make Journal Entries, recurring and one time
• Attend Monthly Finance Committee meetings
• Maintain effective phone etiquette while handling incoming calls and inquiries.
• Perform clerical tasks including filing, data entry, payroll, and maintaining organized records, and assisting with updating website information.
• Book reservations for member’s amenities
• Work with members, other employees, and contractors
• Must be people-oriented with good communication skills and a positive customer service attitude.
• Good organizational skills.
• Possess integrity, a sound work ethic, and a cooperative attitude to solve problems and achieve goals while working together with others
• Plan and organize meetings.
• Develop and manage budgets for office supplies and events.
• Implement office policies and procedures to improve efficiency and productivity.
• Willing to work overtime hours occasionally, when necessary

Qualifications

• Have a Have a minimum of 3 years' experience with QuickBooks Desktop and General Ledger with Classes
• Proficient in Microsoft Office Suite, Adobe Acrobat, and other relevant software applications.
• Be familiar with working with:
• Budgets
• Accounts payable
• Accounts receivable
• Bank reconciliations
• Proven experience in office management or a similar administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent phone etiquette and communication skills, both written and verbal.
• Experienced in budgeting and financial management.
• Ability to work independently as well as part of a team.

We invite qualified candidates who are eager to contribute to our team to apply for this opportunity as an Office Administrator in this unique community.

Job Type: Full-time

Pay: $18.46 - $19.80 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Okeechobee, FL 34972 (Required)

Work Location: In person

Salary : $18 - $20