Administrative Assistant

We are seeking a proactive, organized, and detail-oriented Administrative Assistant to join our team.. The ideal candidate will play a pivotal role in ensuring smooth and efficient day-to-day operations by providing high-level administrative support to staff in our Administration and Human Resource office.

• Receive, sort, and timely distribute incoming mail on a daily basis. Reports postage to accounting.
• Timely and accurately processes daily check/cash deposits. Takes cash to bank as needed.
• Views, logs, and responds to the incoming HR, Admin email group inquiries and HR fax line.
• Answer incoming HR/Administration calls courteously, routes accordingly. Keeps facility phone extension list up to date.
• Assists with coordination of Board meetings.
• Collects, logs, and organizes incident reports/risk management files for COO. Summarizes and reports as needed.
• Coordinates room and vehicle scheduling. Ensures all staff drivers submit current driver’s license and insurance on an annual basis.
• Monitors walkie-talkie activity and responds accordingly.
• Maintains meeting minute’s logs, copy machine and postage machine maintenance, and safety drill captain sheets.
• Coordinates limited access letters with certified mail and data logs/summaries.
• Gathers and reports data for management reports, as assigned. Drives to bank and post office as needed.
• Assigns and updates employee lockers. Make employee ID badges. Orders flowers, food and cards as needed.
• Proactively performs various clerical and administrative functions required for business operations.
• Assists the CEO, CHRO, and COO on a daily basis.
• Assists various department heads and supervisors as needed. Ensures mail room is stocked with copy paper, bottled water, coffee, and needed supplies.
• Makes new employee orientation binders and puts together new employee welcome bags.
• All other clerical, administrative, and project duties as assigned.

• High School diploma or equivalent. Some college preferred.
• 5 years’ experience in similar position. Medical office environment preferred.
• Current driver’s license, clean driving record, proof of auto insurance.
• Organized and detail oriented. Self-starter. Ability to multitask. Intermediate computer skills.
• Familiarity with MS Word and Excel. Excellent telephone personality and ability to route callers fast and accurately.
• Strong written and oral communication skills. Ability to communicate with individuals at all levels.

Utilizing a patient-centered, multidisciplinary, medical home approach, Indian Health Care Resource Center, a 501(c)(3) nonprofit organization, offers a full range of health and wellness services tailored to the Indian community.

MISSION
The mission of the Indian Health Care Resource Center of Tulsa, Inc. (IHCRC) is to empower the American Indian through exceptional healthcare!

VISION
We will be the recognized leader is redefining primary healthcare for the American Indian.