Supervisory Medical Records Administration Specialist

This position is located in the Health Information Management (HIM) department at the Ft. Yates IHS Hospital. The primary purpose of this position is to provide coordination, planning, and overall direction of the Health Information Management (HIM) department and its medical records functions and processes.

Qualifications:

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

BASIC REQUIREMENT(S):
Medical Records Administration Series 0669 (opm.gov)

Medical Records Administration Series 0669

Individual Occupational Requirements

Specialized Experience (for positions above GS-5):

Examples of qualifying specialized experience include:

• Planning, developing, and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies.
• Evaluating and analyzing the organization and operation of medical records services, including medical records and indexes, and recommending and/or implementing appropriate revisions and modifications.
• Assisting medical and administrative staff in evaluating the quality and appropriateness of patient and health care services.
• Designing information systems to collect, analyze, monitor, report, and maintain privacy and confidentiality of patient and institutional data for health care related programs, and evaluating and implementing changes to assure the reliability of data.
• Developing and implementing policies and procedures for processing legal medical documents and insurance and correspondence requests in accordance with Federal, State, and local statutes.

In addition, to the Basic Requirements, you must also meet the Minimum Qualifications stated below-

MINIMUM QUALIFICATIONS:
Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks:

GS-12: one year of full-time specialized experience comparable in difficulty and responsibility to the GS-11 grade level that equipped me with the knowledge, skills and abilities to successfully perform the duties of this position. Examples include: ensures that principal and secondary diagnoses are properly ranked and sequenced, comorbidities and complications are accurately documented and coded; supervises the completion of vital statistics and preparation of statistical reports; ensures medical records are complete and accurate so correct information is available for future care and treatment, research and training; determines the validity of subpoenas from federal, civil, and tribal courts; assists in developing performance improvement monitors in problematic and/or non-compliance areas of the Health Information Management department.

Quality Ranking Factor:
I am a Registered Health Information Administrator (RHIA) (Please select Yes or No. If select "Yes" please provide a copy of this certificate during the application process)

or

I am certified as a Registered Health Information Technician (RHIT) (Please select Yes or No. If select "Yes" please provide a copy of this certificate during the application process)


You must meet all qualification requirements within 30 days of the closing date of the announcement.

Responsibilities:

• Develops and implements policies and procedures to process medico-legal documents, insurance and correspondence requests for information, and to document, store, and retrieve medical records information to conform to Federal, State, and local statutes.
• Establishes and monitors the quality assurance program for medical records and coordinates the program with the facilities quality assurance coordinator, using established quality control measures.
• Supervises Medical Records Technicians. Plans, manages, organizes, supervises and maintains the Medical Records Department of the facility by setting program goals and objectives, assigning work, rating performance, and keeping position descriptions accurate, approves leave, resolves grievances or complaints
• Manages and advises on the use of computer technology for collection health care information, statistical data, and management of the medical records program.