What are the responsibilities and job description for the Principal Secretary - Elementary position at Indian Prairie School District 204?
Position Type :
Clerical / Secretary - 12-Months
Date Posted : 11 / 7 / 2024
Location :
Welch Elementary School
Date Available : 01 / 31 / 2025
Closing Date : Until Filled
Description : Perform duties to provide administrative and secretarial support to Principal and building staff. This position works 40 hours per week.
Job Summary :
- Plan, organize, maintain and update a variety of files, records and databases.
- Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
- Record staff attendance. Arrange substitutes for planned absences and coordinate staff coverage.
- Prepare correspondence, reports, documents and memos working from notes and direction. Compose routine correspondence on own.
- Monitor school budget, verify account activity and assist with annual budget preparation.
- Prepare purchase orders for office, class room or activities supplies, place order, verify receipt and prepare invoice for payment.
- Coordinate field trips - notify bus company, set schedule, ensure parental consent received and coordinate staffing needs.
- Prepare and review substitute staff timesheets. Forward to District Office for payroll processing.
- Contact outside services for office equipment repair as needed.
- Work effectively with staff to coordinate and establish work schedules for planned projects.
- Maintain and publish school calendar.
- Handle bussing questions and resolve problems.
- Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records and databases.
Perform other duties as assigned.
Working Conditions : Office within an elementary school
Rate of pay : $19.06-$20.62 / hour
Benefits : Benefits as described in IPCA contract can be found here : IPCA Contract 2022-26
Selection Procedure : Qualified candidates will be contacted by the appropriate building administrator.
Salary : $19 - $21
