What are the responsibilities and job description for the Principal Secretary position at Indian Prairie School District 204?
JobID: 13457
Position Type:
Clerical/Secretary - 12-Months
Clerical/Secretary - 12-Months
Date Posted:
1/28/2025
1/28/2025
Location:
Scullen Middle School
Scullen Middle School
Date Available:
04/04/2025
04/04/2025
Closing Date:
Until Filled
Until Filled
Description: Perform duties to provide administrative and secretarial support to Principal and building staff. This position works 40 hours per week.
Job Summary:
1. Plan, organize, maintain and update a variety of files, records and databases.
2. Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
3. Record staff attendance. Arrange substitutes for planned absences and coordinate staff coverage.
4. Prepare correspondence, reports, documents and memos working from notes and direction. Compose routine correspondence on own.
5. Monitor school budget, verify account activity and assist with annual budget preparation.
6. Prepare purchase orders for office, class room or activities supplies, place order, verify receipt and prepare invoice for payment.
7. Count, verify and prepare student activity collections for deposits. Maintain records of account balances.
8. Coordinate field trips – notify bus company, set schedule, ensure parental consent received and coordinate staffing needs.
9. Prepare and review substitute staff timesheets. Forward to District Office for payroll processing.
10. Coordinate annual registration process.
11. Work effectively with staff to coordinate and establish work schedules for planned projects.
12. Maintain and publish school calendar.
13. Handle bussing questions and resolve problems.
14. Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records and databases.
2. Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
3. Record staff attendance. Arrange substitutes for planned absences and coordinate staff coverage.
4. Prepare correspondence, reports, documents and memos working from notes and direction. Compose routine correspondence on own.
5. Monitor school budget, verify account activity and assist with annual budget preparation.
6. Prepare purchase orders for office, class room or activities supplies, place order, verify receipt and prepare invoice for payment.
7. Count, verify and prepare student activity collections for deposits. Maintain records of account balances.
8. Coordinate field trips – notify bus company, set schedule, ensure parental consent received and coordinate staffing needs.
9. Prepare and review substitute staff timesheets. Forward to District Office for payroll processing.
10. Coordinate annual registration process.
11. Work effectively with staff to coordinate and establish work schedules for planned projects.
12. Maintain and publish school calendar.
13. Handle bussing questions and resolve problems.
14. Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records and databases.
Perform other duties as assigned.
Working Conditions: Office within a middle school
Rate of pay: $19.06-$20.62/hour
Benefits: Benefits as described in IPCA contract can be found here: IPCA Contract 2022-26
Selection Procedure: Qualified candidates will be contacted by the appropriate building administrator.
Working Conditions: Office within a middle school
Rate of pay: $19.06-$20.62/hour
Benefits: Benefits as described in IPCA contract can be found here: IPCA Contract 2022-26
Selection Procedure: Qualified candidates will be contacted by the appropriate building administrator.
Salary : $19 - $21
