What are the responsibilities and job description for the Administrative Assistant (Promise Program) position at Indian River State College?
Job Description
Join the IRSC Team – Exceptional Benefits Await You!
At Indian River State College (IRSC), you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance.
Comprehensive Health Coverage
We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)
Retirement Plans for a Secure Future
Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.
Generous Paid Time Off
Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.
Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.
Professional Growth Opportunities
Build your career with purpose by engaging in meaningful projects and professional development opportunities. IRSC provides the tools and support needed to help you reach your full potential.
Are you a detail-oriented professional with a knack for organization and a passion for supporting educational excellence? We are looking for a dedicated Administrative Assistant to join our dynamic Promise Program team!
JOB SUMMARY:
Under direct supervision, this position provides administrative, financial, and general clerical support within an administrative department or program with responsibility for a broad variety of office support duties and tasks. Provides administrative and operational support for various retention-focused initiatives. Coordinate office functions, manage data and reports, assist with event planning, and serve as a key point of contact for internal and external communications related to retention and success efforts.
SPECIFIC DUTIES AND RESPONSIBILTIES:
This position classifies the physical exertion requirements as ability to sit, stand, and walk for extended periods; as light work involving lifting no more than 25 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.
This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.
Classification
Staff
Supervisory
No
FLSA Exempt
No
Employment Type
Temporary With Benefits (Fixed Term)
Compensation and Application Deadline
Pay range starts at: $16.85/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience. | Grant funded. | Open until filled.
Join the IRSC Team – Exceptional Benefits Await You!
At Indian River State College (IRSC), you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance.
Comprehensive Health Coverage
We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources. We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)
Retirement Plans for a Secure Future
Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.
Generous Paid Time Off
Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.
Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.
Professional Growth Opportunities
Build your career with purpose by engaging in meaningful projects and professional development opportunities. IRSC provides the tools and support needed to help you reach your full potential.
Are you a detail-oriented professional with a knack for organization and a passion for supporting educational excellence? We are looking for a dedicated Administrative Assistant to join our dynamic Promise Program team!
JOB SUMMARY:
Under direct supervision, this position provides administrative, financial, and general clerical support within an administrative department or program with responsibility for a broad variety of office support duties and tasks. Provides administrative and operational support for various retention-focused initiatives. Coordinate office functions, manage data and reports, assist with event planning, and serve as a key point of contact for internal and external communications related to retention and success efforts.
SPECIFIC DUTIES AND RESPONSIBILTIES:
- Provide administrative support to senior leadership and associated programs, including scheduling meetings, preparing reports, maintaining records, and coordinating communications.
- Perform a range of administrative and clerical tasks such as data management, correspondence, filing, calendar management, event coordination, mail distribution, answering phones, and purchasing/ordering supplies.
- Assist in drafting and compiling correspondence, reports, and presentations as well as organizing documentation for various initiatives and activities.
- Work collaboratively with staff, faculty, and other stakeholders to support program efforts.
- Serve as the first point of contact for inquiries related to initiatives, directing requests to appropriate resources
- Maintain office organization, including document filing, inventory management, and supply ordering.
- Assist with data entry, surveys, and assessment efforts related to various programs.
- May handle budget coordination, human resources administration, financial transactions and preparation of reports and presentations, monitor expenditures, process purchase requests, reconciling expenses, and ensuring compliance with funding guidelines.
- May coordinate logistics for professional development workshops, engagement events, and committee meetings, including preparing materials, securing locations, and managing attendance.
- Complete all other duties and responsibilities as assigned.
- Associate’s degree from an accredited institution or a minimum of two (2) years of relevant clerical/administrative experience in an educational setting.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Experience with budgeting, purchasing, and financial reconciliation processes preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn new software systems.
- Excellent written and verbal communication skills.
- Ability to work independently while maintaining strong attention to detail.
- Experience handling sensitive information with discretion and confidentiality.
- Strong interpersonal skills with the ability to interact professionally with faculty, staff, students, and external partners.
This position classifies the physical exertion requirements as ability to sit, stand, and walk for extended periods; as light work involving lifting no more than 25 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.
This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.
Classification
Staff
Supervisory
No
FLSA Exempt
No
Employment Type
Temporary With Benefits (Fixed Term)
Compensation and Application Deadline
Pay range starts at: $16.85/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience. | Grant funded. | Open until filled.
Salary : $17
