What are the responsibilities and job description for the Event and Stewardship Coordinator position at Indian River State College?
Job Description
Join the IRSC Team – Exceptional Benefits Await You!
At Indian River State College (IRSC), you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance.
Comprehensive Health Coverage
We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources.
We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)
Retirement Plans for a Secure Future
Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.
Generous Paid Time Off
Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.
Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.
Professional Growth Opportunities
Build your career with purpose by engaging in meaningful projects and professional development opportunities. IRSC provides the tools and support needed to help you reach your full potential.
Are you a detail-oriented event planner with a passion for building meaningful relationships? The IRSC Foundation seeks an Events and Stewardship Coordinator to plan and execute impactful events supporting fundraising, alumni relations, and community engagement initiatives. In this role, you'll coordinate donor recognition activities, manage event logistics, and collaborate with internal teams and external partners to enhance the Foundation’s outreach efforts.
If you thrive in a dynamic environment and enjoy creating memorable experiences that drive engagement, we invite you to apply and be a part of our mission-driven team!
JOB SUMMARY:
Under general supervision, this position is responsible for organizing and executing events that support the mission and goals of the IRSC Foundation while enhancing relationships with the College’s stakeholders, including donors, alumni, and community partners. Works closely with the development managers and other internal teams to support fundraising, alumni relations, and community engagement initiatives. Coordinate donor recognition activities and cultivate long-term donor relationships.
SPECIFIC DUTIES AND RESPONSIBILITIES:
Event Planning and Coordination:
- Plan, organize, and execute a range of events, including annual fundraising outings (golf and clay shoot), annual luncheons, and appreciation events to strengthen donor relationships and foster community engagement.
- Develop event concepts, themes, and objectives in collaboration with the Development team, committees, and other stakeholders.
- Coordinate event logistics including venue selection, catering, transportation, and audiovisual needs.
- Manage event budgets to ensure cost-effective solutions while maintaining high-quality standards.
- Serve as the primary point of contact for event-related inquiries, liaising with internal departments, committee members, boards and external vendors.
- Build and maintain relationships with external vendors, sponsors, and community partners.
Donor Stewardship and Recognition:
- Develop and implement donor recognition strategies, including donor walls, donor societies, and special events, to honor and recognize supporters.
- Collaborate with the development team to ensure donor engagement, retention, and cultivation through targeted stewardship efforts.
- Maintain an accurate and up-to-date database of donor information, logging all interactions, donations and activities.
- Track donor trends, analyze giving data, and prepare reports on fundraising progress, donor engagement, and stewardship activities.
- Support the design and execution of communication strategies aimed at increasing donor awareness of the impact of their contributions.
Event Promotion and Marketing:
- Collaborate with the marketing team to create promotional materials for events, ensuring that they align with the college’s mission and branding.
- Utilize social media, email campaigns, and other communication channels to promote events and increase attendance.
- Track and analyze event attendance and feedback, using insights to improve future events.
Reporting and Administrative Support:
- Maintain detailed records of event planning processes, budgets, and outcomes to ensure that events run smoothly and efficiently.
- Prepare reports and presentations for the Development Manager and other stakeholders to provide insights on event outcomes and fundraising efforts.
- Support the daily operations and interactions of the Foundation by responding to inquiries, maintaining donor records, and assisting with office duties as needed.
Other Duties and related responsibilities as assigned.
QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS :
- Bachelor’s degree in Event Management, Hospitality, Marketing, Public Relations, Communication, Business Management, or a related field.
- Minimum three (3) years of experience in event planning, preferably in a higher education or non-profit setting, or an equivalent combination of education, training, and experience.
- Strong organizational and project management skills, with the ability to manage multiple events simultaneously.
- Experience with fundraising events, donor relations, and donor stewardship best practices.
- Knowledge of Raiser’s Edge or similar fundraising software (preferred).
- Excellent communication and interpersonal skills, with the ability to collaborate with diverse stakeholders.
- Proficiency in Microsoft Office Suite (including Excel) and familiarity with event-related technology (e.g., AV systems, online registration platforms).
- Familiarity with marketing and design software, as well as online communication tools for event promotion and materials creation.
- Strong problem-solving abilities for event execution and donor engagement strategies.
- Attention to detail in event logistics, budgeting, and stewardship processes.
- Knowledge of higher education environments and community engagement practices (preferred).
- Ability to work independently and as part of a team, with flexibility to work evenings and weekends as required.
- Understanding of event technology, registration platforms, and audiovisual equipment to support a variety of formal and informal campus events.
PHYSICAL DEMANDS:
This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.
ADDITIONAL EXPECTATIONS:
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis.
- Professional Standards: All employees are expected to maintain professional communication, demonstrate a willingness to learn and apply new technologies, and comply with all policies and procedures.
- Travel: Occasional travel may be necessary for off-site events.
- Work Hours: Evening and weekend work may be required for events and donor engagement activities
This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.
Classification
Staff
Supervisory
No
FLSA Exempt
Yes
Employment Type
Temporary With Benefits (Fixed Term)
Compensation and Application Deadline
Pay range starts at: $49,728.06 . All salary calculations start at the minimum salary and will be based on candidate's education and experience. Open until filled.Salary : $49,728
