What are the responsibilities and job description for the Grants and Contracts Coordinator position at Indiana Health Centers, Inc.?

Job Description

Description : Description

Indiana Health Centers, Inc. (IHC) is a mission-driven organization providing high-quality, affordable healthcare to underserved and uninsured populations since 1977. At IHC, a Federally Qualified Health Center, we specialize in integrated care which means having access to essential services to meet the needs of patients we serve in the community. With ten healthcare centers and eight Women, Infants, and Children nutrition program locations throughout Indiana, we offer primary medical, dental, and behavioral healthcare services to community-based patient populations that are diverse in age, educational background, and income level.

Exciting Opportunity : Grants and Contracts Coordinator

Overview :

Under the supervision of the Chief Compliance Officer, the Grants and Contracts Coordinator’s primary responsibilities are to research, prepare, submit, and manage grant proposals and reports that support IHC’s strategic goals and mission. This person serves as the primary grant manager, engages in compliance reporting, and contract and MOU development, management and special project initiatives. This position requires strong writing, data analysis, and project management skills, with an emphasis on outcome measurement.

Grant Proposals :

Prepare and organize materials for proposals, and submitting and monitoring grant applications
Identifying and researching funding opportunities aligned with IHC’s mission and strategic initiatives.
Drafting proposals / Letters of Intent, grant application narratives
Submitting grant applications via online portals, and maintaining IHC’s credentials in those portals as necessary
Maintaining master calendar of grants and prospects and all associated files
Maintaining library of grant support documents including budgets, audited financial statements, 990s, Board / staff lists, etc.
Executing acknowledgement letters and facilitating grant contracts and agreements

Compliance and Reporting :

Monitoring and maintaining funder reporting schedules and requirements including HRSA

Tracking progress toward organizational and programmatic outcomes and goals;

Creating progress reports and targeted program updates for presentation to Executive Leadership Team and the IHC BOD

Assembling all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc.; submitting reports to funders

Researching statistics, trends and data for grant proposals as needed

Contracts Management :

Review of contracts / MOUs to ensure all elements are addressed to meet compliance with HRSA requirements

Creation and maintenance of standard contracts and MOUs that include all required elements ensuring compliance with HRSA requirements

Creating and maintaining a contracts / MOU library

Monitoring contracts / MOUs for expiration and notifying responsible department 90 days in advance of expiration

Monitoring regulatory changes and making necessary changes to contracts / MOUs to stay in compliance

Collaborate with ELT and Directors to ensure contracts and MOUs are executed in a timely manner

Performance Requirements

Demonstrated analytical and persuasive writing skills experience as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience

Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks effectively and efficiently

Ability to work under pressure and respond to deadlines without sacrificing quality

Strong presentation skills

Recruitment Package includes but is not limited to :

Salary position (based on education and experience)

2000.00 retention bonus paid after one year of employment

Generous PTO - Paid time off and paid holidays

Health, life, dental, and vision insurance

Two medical plan options, including RX coverage

403(b) / 403(b) matching retirement plan after one year of employment

Short-term disability insurance

Life insurance

FMLA

Flexible spending account

Health savings account

Employee Assistance Program

Wellness Rewards Program

Employee Referral Program and much more!

Tuition reimbursement and more!!

Requirements :

Education : HS diploma or equivalent required. Associates degree in business or related field preferred; experience will be considered in lieu of education.

Experience : Five or more years of experience in grant writing, grants management, and / or contract management.

Expert level skills in Microsoft Office, specifically Word, Excel and PowerPoint.

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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