What are the responsibilities and job description for the Accounting Representative (Financial Administration Coordinator) position at Indiana University Bloomington?

Job Summary

Department-Specific Responsibilities

Assists the fiscal officer and department manager with financial management of all accounts for the Department of Folklore and Ethnomusicology and its affiliated units, the Archives of African American Music and Culture, and external agencies the American Folklore Society and the Society for Ethnomusicology.
Monitors, maintains, and reconciles IU, grant, and IU Foundation accounts to ensure compliance with university policies and procedures.
Maintains records of financial transactions and compiles and analyzes information to prepare reports on a monthly basis and as requested.
Processes financial documents in the KFS system and verifies that information is correct and resolves all discrepancies.
Investigates and resolves any phone or email inquiries regarding procedures or account status.
Processes monthly and biweekly payroll and eDocs and serves as the personnel approver for the department.
Processes all travel for the department.
Serves as purchasing and procurement card coordinator and reconciler with Chrome River.
Maintains key inventory as well as technology equipment and instrument inventory.
Hires Part-Time Employees for faculty and department.
Prepares donor letters and assists with development efforts of the department.
Provides technology assistance for faculty and graduate students.
Engages in training and education with regards to financial policies and practices regarding payroll, travel, and purchasing; researches and answers questions and resolves issues as needed.

General Responsibilities

With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.

Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.

Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).

Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.

Assists in designing, documenting, and implementing processes.

Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.

Monitors financial accounts and ensures timely payments are made to payees.

Responds to inquiries regarding financial and / or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.

Serves as liaison to department and / or other university divisions.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

Preferred

Associate's degree

WORK EXPERIENCE

Required

4 years of relevant experience

SKILLS

Required

Proficient communication skills

Maintains a high degree of professionalism

Demonstrates time management and priority setting skills

Demonstrates a high commitment to quality

Possesses flexibility to work in a fast paced, dynamic environment

Highly thorough and dependable

Possesses a high degree of initiative

Ability to build strong customer relationships

General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)

Experience in managing and documenting workflows, processes, and / or data entry

Basic understanding of technology

Ability to use standard office equipment such as phone, fax, scanner, etc.

Proficiency in computer systems, including standard Office software

Basic accounting and financial skills; ability to reconcile accounts

Demonstrates ability to apply concepts and policies to daily work functions

Excellent oral and written communication skills

Ability to clearly present material and make it accessible to a specific audience

Preferred

Ability to respond promptly and communicate efficiently with constituents

Ability to expeditiously review and analyze detailed information

Ability to manage multiple deadlines and focus with frequent interruptions

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

19.23 - $19.95 per hour based on experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IU

Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and family members taking IU courses

10 paid holidays plus a paid winter break each year

Generous paid time off plans

Paid leave for new parents and IU-sponsored volunteer events

Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level : Mastery

FLSA : Nonexempt

Job Function : Finance

Job Family : Financial Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Salary : $19 - $20

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