What are the responsibilities and job description for the Admin Generalist Coordinator, Utilities position at Indiana University Bloomington?
Job Summary
Department-Specific Responsibilities
- Performs administrative duties for Utility Services Assistant Director and Management Team.
- Maintains critical time-sensitive data, such as call-out lists, high-voltage key checkout / return, personnel key access, department procurement card use, and similar documents.
- Ensures data is accurate, complete, and up-to-date and create PowerPoints as needed.
- Responds to customer inquiries and assist with creating and submitting outage requests.
- Prepares purchase orders, audit and reconcile invoices and inventory (utilize IU systems AiM, EnergyCAP, and Buy.IU.).
- Bills other departments for projects as appropriate.
- Reviews and analyzes data, billings and completed tasks for accuracy and appropriate billing and payment practices.
- Works on special projects for Business Office and provide backup administrative support as needed.
General Responsibilities
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
WORK EXPERIENCE
Required
SKILLS
Required
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
This is an in-person position
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including :
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level : Mastery
FLSA : Nonexempt
Job Function : General Administration
Job Family : Administrative Generalist
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
