What are the responsibilities and job description for the Administrative Assistant (Admin Generalist Coord), Recreational Sports position at Indiana University Bloomington?
Job Summary
This critical Administrative Assistant role helps to support Recreational Sports programmatic and event coordination in partnership with the Associate Director of Programming and the programming units directly supporting student wellness and success. This position involves a diverse range of tasks, combining organizational skills, attention to detail, ability to maintain confidentiality, and excellent communication abilities.
Department-Specific Responsibilities
- Provides administrative support to Recreational Sports programming units, exercising confidentiality, tact and diplomacy.
- Manages executive's calendar, meetings, travel, budget, and correspondence.
- Provides support for the collecting, organizing and reporting from various sources related to the participant experience and involvement in RS programs.
- Collaborates with assigned workgroups to support administrative aspects of ongoing projects.
- Assists in organizing meetings, preparing materials, and maintaining notes and action items.
- Assists in supporting Recreational Sports events to highlight and celebrate the member and student employee experience,
- Supports scholarship and student employee application processes.
- Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
- Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
General Responsibilities
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
WORK EXPERIENCE
Required
SKILLS
Required
Preferred
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. It requires the ability to move and transport objects and equipment weighing up to 10 pounds. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
To learn more about Bloomington, Indiana, click here.
Work Location
IU Bloomington campus
This is an in-person position.
Advertised Salary
37,500 - $42,500 per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including :
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level : Intermediate
FLSA : Nonexempt
Job Function : General Administration
Job Family : Administrative Generalist
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
Salary : $37,500 - $42,500
