What are the responsibilities and job description for the Center Administrative Assistant (Administrative Generalist Coordinator) position at Indiana University Bloomington?
Job Summary
Department-Specific Responsibilities
- Coordinates and administers support for the Intellectual Property (IP) Clinic, the PatentConnect Program, and other outreach activities that relate to the mission of the CIPR (Center for Intellectual Property Research) at the Maurer School of Law.
- Serves as primary initial contact for internal and external constituents and fields inquiries from students, staff, faculty, applicants, attorneys and clients of IP Clinic and the PatentConnect.
- Prepares publications, correspondence, etc., related to IP Clinic and PatentConnect Program missions.
- Supports and organizes IP Clinic and PatentConnect files and documents, screens calls and correspondence, and directs communication appropriately.
- Manages and administers the PatentConnect client database.
- Provides support for IP Clinic Faculty Director by performing administrative tasks for IP Clinic involving course syllabi, tests, publications, briefs, correspondence, and other materials.
- Oversees docketing and monitoring of the IP Clinic patent and trademark applications filed with the US Patent & Trademark Office and PatentConnect submissions.
- Arranges travel, itineraries, and completes and files travel / reimbursement documentation for trips relating to the IP Clinic, the PatentConnect, and the International Patent Drafting competition.
- Builds and maintains relationships with students to create a welcoming, safe, and comfortable atmosphere.
- Provides administrative support and guidance for students associated with International Patent Drafting competition, IP Clinic, and the IP pro bono project as well as for PatentConnect clients, partners, and volunteering attorneys.
- May travel with student teams to trial court competitions.
- Actively participates with students at CIPR events and activities and prepares and administers presentations as needed.
- Plans and executes event planning activities and logistical support for CIPR events, especially those connected to the IP Clinic and the PatentConnect. Organizes events and programming that advance center, clinic, and law school goals by creating communication materials, reserving rooms, ordering food, obtaining visitor parking, and securing authorization from panelists to be video-recorded.
- Researches and initiates contacts with internal and external organizations serving the entrepreneurial community in Indiana and Kentucky.
- Provides administrative support for the S. Jay Plager Indianapolis Intellectual Property Inn of Court, including maintaining the Inn's membership rolls, overseeing RSVPs for meetings, and securing CLE approval for meetings.
General Responsibilities
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Preferred
WORK EXPERIENCE
Required
Preferred
SKILLS
Required
Preferred
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
17.51 per hour
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including :
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level : Intermediate
FLSA : Nonexempt
Job Function : General Administration
Job Family : Administrative Generalist
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Posting Disclaimer
This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
Salary : $18
