Financial Administrator/Department Manager (Financial Administration Specialist)

Job Summary

The person in this position serves as a Financial Administrator and Department Manager for the Central Eurasian Studies Department.

Department-Specific Responsibilities

• Administers and supports the organization's financial and administrative operations.
• Performs general financial and administrative duties to ensure compliance with university policies and procedures as well as applicable federal and state regulations.
• Conducts organizational business activities, including finance human resources, and / or other general business operations.
• Coordinates administrative, financial, and operational functions of the Department of Central Eurasian Studies.
• Serves as personnel manager for the department and administrative assistant to the chair.
• Recommends how department funds are spent according to fiscal policy and in alignment with the account purpose.
• Oversees special events such as the annual visiting lectures, recruiting events, receptions, cultural seminars, and departmental newsletters and with attention to donors and fund raising.
• Oversees Department budgetary activities, faculty research accounts, and IU Foundation accounts and ensures compliance with university and foundation policies and procedures.
• Prepares operating and project budget drafts independently or in coordination with other finance staff.
• Reconciles faculty research accounts on a regular basis and keeps faculty apprised of research fund balances.
• Serves as a liaison between department faculty and HLS support services and alerts faculty to HLS resources.
• Assists chair and search committee with faculty searches.
• Assists the Chair and heads of various departmental committees in preparing for committee work and generating relevant documents.
• Manages departments website and social media accounts and posts updates and news as directed by Chair.
• Coordinates the preparation of appointment forms for graduate assistants, AIs, and hourlies.
• Assists in application process and enrollment for non-IU students taking CEUS online language classes.

General Responsibilities

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

SKILLS

Required

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Hamilton Lugar School of Global and International Studies Building

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level : Core

FLSA : Exempt

Job Function : Finance

Job Family : Financial Administration

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Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.