What are the responsibilities and job description for the Phase 1 Medical Student Coordinator (Student Services Coord) position at Indiana University Bloomington?
Job Summary
The phase 1 coordinator provides all administrative support for the phase 1 (first and second years of medical school) for the IU School of Medicine Bloomington campus, including schedule building, recruiting, and outreach. This requires a thorough knowledge of curricular requirements, as well as establishing and maintaining relationships with our students, faculty and other academic staff.
Department-Specific Responsibilities
- Serves as the primary point of contact and liaison between phase 1 course directors, teaching faculty, and students.
- Coordinates of the first and second year medical school courses for approximately 75 medical students. This includes day-to-day operation and yearly planning
- Coordinates of events and activities associated with co-curricular phase 1 events and activities, including IUSM-Bloomington-sponsored events and student-initiated `Student Activities Committee events.
- Assists with larger Center-sponsored events, when needed.
- Proctors and administers exams for the phase 1 rotations, and comprehensive exams such as the CBSE. Additionally, the coordinator will assist with arranging 1st and 2nd year
- Objective Structured Clinical Examinations (OSCEs) and simulation exercises for Foundations of Clinical Practice.
- Documents accurate and organized confidential phase 1 related teaching and learning curricular and co-curricular data. This includes interfacing with payroll to document and process payment for teaching activities for part time physician faculty.
- Maintains accurate class list; maintain phase 1 administrative and leadership lists internally and externally.
- Collects course schedules and events and input into shared Outlook calendars, by class, and including SIM Center activities and co-curricular events.
- Collects, archives, and reports on adjunct faculty teaching for the purposes of payroll, promotion, and hiring.
- Plans and executes events such as Orientation, Second Year Sendoff, etc; this includes tasks such as assuring space is reserved, technology is available and ready if needed, catering, decorating, logistics, promotional materials, and other preparations.
- Assists with event planning for larger Center-wide events such as the Semester Kickoff, Hoosiers Outrun Cancer, the Holiday Party, First Look Events, Honors and Awards Ceremony, etc.
- Completes required fireforms for hospitality, reimbursement and purchasing for events.
- Screens and approves Student Activities Fund requests.
- Attends IUSM-Bloomington phase 1 meeting, and statewide course management team meetings.
- Proctors phase 1 NBME exams. Assist with phase 2 / 3 exam proctoring if necessary.
General Responsibilities
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
WORK EXPERIENCE
Required
SKILLS
Required
Preferred
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Health Sciences Building
2631 East Discovery Parkway
Bloomington, Indian 47408
Advertised Salary
43,000-$45,000 per year based on experience
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including :
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level : Intermediate
FLSA : Nonexempt
Job Function : Student Services
Job Family : Student Services Generalist
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Posting Disclaimer
This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
Salary : $43,000 - $45,000
