Administrative Assistant, Herman B Wells Center for Pediatric Research

PED-WELLS CTR FOR PED RES (IN-WCPR-IUINA)

The Herman B Wells Center for Pediatric Research conducts basic science and translational research within the Department of Pediatrics at Indiana University School of Medicine. The Wells Center houses more than 300 faculty investigators, staff, and trainees seeking answers to the most pressing questions related to childhood illness.

With the collaboration between scientists and physicians, the center aims to increase knowledge of causes and mechanisms of serious pediatric diseases. Our goal is to develop innovative approaches to the diagnosis and treatment of sick children in Indiana and beyond.

The Herman B Wells Center is searching for a customer-oriented and organized front desk receptionist to join our team. This position is the front-line representative for the Wells Center and the first point of contact for visitors and guests when they enter the building.

Department-Specific Responsibilities

• Greet and direct guests, provide assistance with events and meetings
• Receive and sort mail and packages
• Work with vendors on deliveries
• Provide light administrative support
• Order basic office supplies, resupply hospitality items, stock copiers
• Reserve and maintain conference rooms and associate calendars
• Receive incoming calls
• Maintain listservs
• Prepare correspondence and answer e-mails
• Provide support on mailing/shipping with USPS, FedEx, and UPS
  
  

General Responsibilities

• Provide administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy
• Utilize business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receive, screen, and direct incoming calls, visitors, mail, and email
• Schedule and confirm appointments, meetings, and travel arrangements
• Assist the development and implementation of administrative standards, policies and practices for the organization
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

Skills

Required

• Excellent organizational skills
• Strong verbal communication and listening skills
• Effective interpersonal skills
• Maintains a high degree of professionalism
• Demonstrated ability to maintain confidential information
  
  

Preferred

• Knowledge of Microsoft Office Suite
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is not eligible for visa sponsorship.

Indianapolis, Indiana

$35,000 - $40,000 per year based on a combination of experience, skill level, education, and training.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Foundational

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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