Assistant Facility Specialist (Facility Operations Specialist)

NATATORIUM (IA-NATA-IUINA)

For over 40 years, the Indiana University Natatorium, Indianapolis and the Michael A. Carroll Track and Soccer Stadium have been home to hundreds of prestigious local, state, regional, national, and international competitions as well as serving as a hub for campus and community partners and youth programs. The recently opened IU Indy Tennis Complex expands the opportunity for the creation of new programs and competitions. The IU Indianapolis Sport Complex, located near the heart of downtown Indianapolis, is a vibrant part of the downtown landscape that has impacted generations of students and visiting athletes.

The position of Assistant Facility Operations Manager at the Indiana University Indianapolis Sport Complex is a newly created full-time staff position reporting to the Aquatic Sports IT Specialist and Operations Manager. This key staff member will play an integral role in ensuring that all 3 IU Indy Sport Complex facilities are maintained and operated in a manner that will provide a world-class experience for students, community groups, and competing athletes.

Department-Specific Responsibilities

• Under the guidance of the Aquatic Sports IT Specialist, the general responsibilities of the IU Indy Sport Complex Assistant Facility Operations Manager will include, but not be
  
  

Limited To, The Following:

• Assists Operations Manager with pool chemistry and venue maintenance needs. Provide backup coverage during Operations Manager¿s absence.
• Manages the technical aspects required for international, national, state and weekend events held at both the IU Natatorium, and Carroll Stadium.
• Directs and when necessary, perform preventative maintenance which will include repairing and replacing competition required equipment as needed.
• Inventories equipment relevant to events to insure there are adequate amounts of all needed equipment and materials.
• Interviews and makes recommendations on event staffing as needed to include training positions, staffing and dismissal.
• Trains, schedules, and manages the event staff as needed and initiate staff meetings.
• Assists all professional staff with projects that may directly influence the events being held at the IU Indy Sport Complex.
  
  

General Responsibilities

• Manages building operations and maintenance such as maintenance planning, security/access control, and emergency response. Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required.
• Performs periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
• Prepares estimates for repairs and ensures building maintenance falls within allocated budget with an emphasis on cost-containment.
• Participates in all aspects of project development, budget, implementation, and completion.
• Participates in an on-call rotation to cover emergency situations.
• Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating complex matters as needed.
• May provide guidance to non-exempt Licensed and Skilled Trades staff.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in facilities management, project management, business operations, or related field
  
  

Preferred

WORK EXPERIENCE

• Some experience in facilities management, project management, business operations, or related field
  
  

LICENSES AND CERTIFICATES

Preferred

• Certified Pool Operator certification
  
  

Skills

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
  
  

Preferred

• Critical thinking skills to quickly and efficiently react to situation that could affect facility competition standard. Public perception and safety are of high importance
• Perform duties with limited supervision and make significant independent decision without prior notification to supervisor until the decision is made.
• Knowledge of wide range of technology including computers, audio systems, timing and scoring equipment, and golf carts
• Available to work nights, weekends, and holidays if necessary
  
  

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Salary is up to $55,000 per year, depending on experience.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Core

FLSA: Exempt

Job Function: Engineering, Trades & Facility

Job Family: Facility Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234