Program Management Specialist, Department of Psychiatry

PSYCHIATRY (IN-PSYC-IUINA)

The Department of Psychiatry at Indiana University School of Medicine (IUSM) is committed to understanding the symptoms and neurobiological basis of mental illness and advancing psychiatric treatments through extensive involvement in basic and clinical research and patient care. The department is also involved with educating and training future leaders of psychiatry and behavioral science.

Indiana University School of Medicine is the largest medical school in the United States, with a large academic health center in downtown Indianapolis, the 17th largest city in the United States. In addition to having active sports, cultural, arts, and educational events and programs, Indianapolis is located centrally near several other major cities including Chicago, Louisville, Cincinnati, and Columbus.

As the nation's largest medical school, IUSM is committed to being an institution that reflects the learners we teach and the patient populations we serve and pursues the values of equity and inclusion that inform academic excellence. We invite individuals who will join us in our mission to improve health equity and well-being for all throughout the state of Indiana.

IU School of Medicine is closely aligned with our health system partner, IU Health, which has twice earned a place on the US News and World Report Honor Roll. The shared vision of both institutions is to lead the transformation of healthcare through quality innovation and education to make Indiana one of the nation's healthiest states. IU Health is among the top 10 largest single-state nonprofit health systems in the United States operating 16 hospitals statewide (a mix of urban, suburban and rural facilities). This partnership enables the seamless integration of research findings into patient care.

• Plans, directs, and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
• May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers.
• Mentors, serves as a resource and provides guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants.
• Constructs and administers program budgets and approves spending.
• Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
• Keep abreast of best practices to recommend policies and procedures that deliver a quality program experience.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree
  
  

Required

WORK EXPERIENCE

• 2 years in related field
  
  

Skills

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234