Project Management Specialist

CLINICAL TRANSLAT SCI (CTSI) (IN-DMCT-IUINA)

The Indiana Clinical and Translational Sciences Institute (CTSI) has research partnerships with Indiana University, Purdue University, the University of Notre Dame, and the Regenstrief Institute. Our mission is to bring together Indiana's brightest minds to solve the state's most pressing health challenges. The CTSI, in existence since 2008, is organized in pillars representing the key components of the Institute. The Workforce Development pillar encompasses career development, education and research training for individuals spanning multiple career stages, including high school students, undergraduates, professional students, faculty and staff. We are seeking a Program Management Specialist to contribute to the leadership and activities of the Workforce Development Pillar.

Department-Specific Responsibilities

• Implements the organizations' strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
• Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
• Plans, directs, and implements programs or events, including developing branding strategy and targeting audiences for these events.
• Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public. Troubleshoots and resolves issues and programs.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
• Oversees research and academic activities budget for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals. Leads grant writing.
• Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
• Keeps abreast of best practices to create and implement policies and procedures that deliver a quality program experience.
  
  

General Responsibilities

• Manages large projects of the most complex nature, from start to finish, ensuring on time completion within budget.
• Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Communicates ongoing changes in tasks, goals, or performance; supervises and trains project staff as needed.
• Develops and maintains project schedules, goals, and communication.
• Matrix manages teams to develop, evaluate, and revise project processes.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, contract finalization, and development of requirements and specifications.
• Provides guidance and support to less experienced peers.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in relevant field
  
  

Preferred

• Master's degree in relevant field
  
  

Required

WORK EXPERIENCE

• 5 years of relevant experience
  
  

Skills

Required

• Ability to drive multiple projects to successful completion
• Demonstrated project management skills
• Proficient communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrated time management and priority setting skills
• Highly thorough and dependable
• Ability to lead/manage others
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)
  
  

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234