Training Grants Project Specialist (Project Management Specialist)

IUSM RESEARCH ADMINISTRATION (IN-DORA-IUINA)

The IU School of Medicine (IUSM) Research Administration office oversees all of the business operations (budget, finance, tracking initiatives, purchasing, reporting, etc.) for the Executive Associate Dean for Research.

The Research Administration office also provides business operations and consultation or leadership for all of the school-wide cores and centers and serves as a central research liaison with IU central offices for the school. With over 500,000 square feet of research space, IU School of Medicine received over $500 million in calendar year 2023 and ranks 13th in the country in National Institutes of Health funding among public medical schools.

Department-Specific Responsibilities

• Serve as the primary expert in training grants for IUSM.
• Responsible for developing and maintaining a comprehensive tracking system for training grant data, as well as collecting and inputting relevant information.
• Support both current and future training grant applications, ensuring the timely submission of required tables to the NIH.
• Extract relevant data and match publications between faculty and trainees.
• Communicate directly with Principal Investigator (PI) and research teams to meet their needs.
• Access NIH xTRACT for renewal application submission.
• Build and maintain an interactive and easily updated database for training grants.
• Track T32 trainees in their career progression for T32 progress reports and data tables.
• Sit in on training grant related meetings with all IUSM departments.
  
  

General Responsibilities

• Manage medium to large projects, from start to finish, ensuring on time completion within budget.
• Develop project plan(s) and efficiently analyze, track, forecast, and report on project metrics and shortfalls.
• Coordinate and facilitate efforts of project team(s) consisting of various staff and hourly employees.
• Communicate ongoing changes in tasks, goals, or performance.
• Collaborate to ensure that project objectives are achieved within established time frames.
• Participate in client meetings, vendor/contract decisions, and development of project requirements and specifications.
• May provide guidance and support to less experienced peers.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in a relevant field
  
  

Required

WORK EXPERIENCE

• 2 years of relevant experience
  
  

Preferred

• Experience in pre- or post-award management
  
  

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator (CRA)
  
  

Skills

Required

• Ability to drive multiple projects to successful completion
• Demonstrated project management skills
• Proficient communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrated time management and priority setting skills
• Highly thorough and dependable
  
  

Preferred

• Grants knowledge
• Knowledge of NIH training grants
• Familiarity with NIH xTRACT
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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