Office Manager, Dean of Students

Duties and Responsibilities

• Office Manager
  • Assist with day-to-day physical operations of the Dean of Students Suite 282
  • Oversee ID generation with assistance from student workers
  • Conduct the hiring of Student Development Suite 282 front desk student workers
  • Determine job responsibilities and work loads of all Suite 282 front desk student workers
  • Train, supervise, and evaluate Suite 282 front desk student workers
  • Process all payroll time attendance for front desk student workers for Suite 282
  • Support the administrative needs for the Dean of Students departmental areas (support for this will be provided by student workers or other staff personnel) as needed and appropriate based on time availability
  • Process check requests, reimbursements, and journal entries for the Dean of Students departmental areas
  • Track and process all copy charges monthly
  • Work with Assistant to the Vice President of Student Development and Athletics on centralized office supply space and ordering
  • Assist the Dean of Students with implementation of the student Clearance process, New Student Move-In day, New Student Registrations
• Administrative Support
  • Provide administrative support to the Dean of Residence Life & Dean of Students including, answering phones, coordinating appointments, taking messages, budget and financial reporting, handling incoming and outgoing mail, and distributing confidential materials
  • Organize and maintain all office files (physical and computer files) related to the overall administration of Residence Life and Dean of Students Suite 282
  • Perform other duties as assigned by the Dean of Students - (Essential)

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Associate’s degree or equivalent required
• Bachelor’s degree preferred

Experience

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle statement

Required Skills

• Ability to supervise and manage people and office materials
• Ability to organize and manage systems and projects
• Financial accounting
• Excellent interpersonal skills
• Conflict resolution skills
• Personnel evaluation
• Excellent written and oral communication
• Computer operations
  • Familiarity with Microsoft Office Suite programs
  • Word-processing (Keyboard speed of 60 wpm or faster preferred)
  • Database management
  • Spreadsheet management
• Pleasant phone presence
• Organization
• Accuracy and attention to detail
• Critical thinking and problem solving
• Ability to meet deadlines
• Ability to work independently
• Ability to take initiative in addressing situations and problems
• Ability to communicate openly with staff with special attention to clarifying issues

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.