Procurement Specialist

• #1 Airport in North America and Indiana Chamber's Best Places to Work!
• Paid Childcare Reimbursements up to $10k/year, per child. 
• Paid Tuition Assistance up to $5,250/year
• Generous Medical, Dental, Vision and RX
• Free Healthcare through Marathon Health
• Pet Insurance
• Up to 5% Match Retirement Plan
• Generous Paid Time Off Programs & MORE! 

GENERAL SUMMARY

The Procurement Specialist is responsible for procuring routine, non-routine and potentially complex supplies, goods, equipment, and services including revenue focused agreements driving the competitive and non-competitive solicitation process for the Indianapolis Airport Authority. This professional purchasing position works with considerable independence and authority and is responsible for ensuring statutory provisions and policies related to purchasing are met utilizing sound business judgment.  The Procurement Specialist develops specifications, and solicitation documents, which includes forms, terms and conditions, addendums, advertising of opportunities, site visits, facilitating opening and evaluation of quotes and bids, preparing financial analysis, determining if respondents are responsible and responsive, and working with the business owner to facilitate an award of businesses or contracts. The Procurement Specialist works closely with all levels of the operational areas to understand and challenge purchases in support of the Airport’s strategic operational objectives and required regulations. This individual ensures supplies and equipment are received in a timely manner to support airport operations associated with the Indianapolis Airport Authority. The Procurement Specialist’s focus is also on the “quoting/bidding and awarding” aspects of Procurement, utilizing cooperative purchasing groups when advantageous and feasible.

The Procurement Specialist collaborates with the executive level business owners and legal department to ensure the solicitation process meets statutory requirements while providing tools to support responses and the best use of resources to achieve the ultimate end results for IAA.

The Procurement Specialist will manage the day to day administration of operating contract and renewal tracking and the INFOR and Oracle purchasing application. The Procurement Specialist must be driven to constantly seek continuous improvement, cost savings and the achievement of best practices.

ESSENTIAL FUNCTIONS

• Procurement Responsibilities.
• Develop and prepare accurate and complete scope of work, proposer requirements, specifications, and evaluation criteria that allow competitive opportunities.
• Reviewing documents for request for proposal (RFP), request for qualifications (RFQual), request for Information (RFI) and other types of solicitations as needed for procurement of services including professional services for completeness and accuracy.
• Distribution of documents to appropriate suppliers and advertising of public notices, posting of solicitation related documents including addendums to IAA website and other social media sites if required.
• Schedule and coordinate any supplier visits required during procurement process including preproposal meetings.
• Document, distribute and respond to all questions and answers submitted by potential proposers in a timely manner.
• Facilitate all meetings with executive levels of management as well as outside vendors needed to review and evaluate solicitation responses in a pro-active manner providing enough time for review of documents.
• Prepare complete file of all proposals received and supporting documents for public inspection if requested.
• Update performance and solicitation tracking system at a minimum every 2 weeks to ensure matrix reporting provided to management is up to date.
• Collaborate with the Supplier Diversity Department to determine minority, woman, veteran and disadvantaged business enterprise opportunities.
• Ensure compliance with local, state, and federal regulations.
• Follow and monitor compliance of internal policies and procedures related to purchasing and payment of invoices.
• Ability to perform additional duties, as assigned.

MINIMUM REQUIREMENTS                                          

• BS. in a business major from an accredited four-year college or university.
• One to three (1-3) years progressive purchasing experience in corporate or governmental public sector; purchasing certifications a plus.
• Experience working with evaluations of scopes, specifications, evaluation criteria and purchasing documents a plus.
• Must be able to understand and communicate federal and state purchasing statutes and regulations.
• Experience in Microsoft Excel. Data queries and Pivot table experience is a plus.
• Professional written and verbal communication and interpersonal skills. Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects. Ability to participate in and facilitate group meetings.
• Experience in Microsoft Office applications.
• Experience in Oracle procurement modules a plus.

PHYSICAL REQUIREMENTS

• Operate a motor vehicle.
• Operate a computer keyboard/calculator.
• Operate office equipment.
• See and write.
• Sit, walk, stand.

WORK ENVIRONMENT

• Office.
• Work independently.
• Detailed reports and reading materials.

Salary : $5,250 - $10,000