What are the responsibilities and job description for the Assistant Property Manager position at Indianapolis Housing Agency?
Under the supervision of Property Manager, the Assistant Community Manager is responsible for the effective and efficient management of an affordable housing community. Effectively manage and coordinate staff, activities, and available resources in order to accomplish property objectives as set forth by the Property Manager and property owner. Also, responsible for assisting the Property Manager in maintaining the orderly flow of paperwork and the management of tenant services.
Responsibilities include:
Responsibilities include:
- Assisting in the formulation of budgets for each calendar year, in collaboration with the Propterty Manager, as well as managing spending to remain within the established budgetary limits throughout the year.
- Ensuring all rents are collected when due, and posting payments according to established procedures and time constraints. Making all bank deposits without delay and immediately submitting daily reports to the finance department.
- Enforcing lease agreements, conducting recertifications, and monitoring the maintenance of apartments, including all inspections and move-ins.
- Ensuring the safety and well-being of the community by conducting inspections of the property for cleanliness and curb appeal, along with promptly reporting all liability and property incidents to the Property Manager.
- Maintaining records on all aspects of management activity on a daily, weekly and monthly basis. Submitting required reports to Property Manager and/or administrative office as requested, or required.
- Monitoring work performance of maintenance and other staff and regularly reporting findings to the Property Manager, along with delivering notices to residents regarding rent increases, evictions, changes in policies, inspections, exterminations, etc.
- Attending resident council meetings and other meetings in the absence of the Property Manager, as well as, preparing invoices for payment and approval by the Property Manager.
- Interviewing applicants and performing required verification activities according to the Low Income Housing Tax Credit (LIHTC) Program, HUD 4350.3 Occupancy Handbook, Public Housing Program, and other federal subsidized housing programs.
- Maintaining all resident files in compliance with Section 42 LIHTC program, HUD 4350.3 Occupancy and Public Housing Program, and other federal subsidized housing programs, along with, enforcing occupancy policies and procedures by meeting with residents as needed. Will provide information and direction while addressing those in violation of policies or rules.
- Ensuring occupancy of communities, while welcoming tenants and showing property and explaining policies and regulations to prospective residents. Handling incoming calls from tenants, prospective residents, and completing appropriate paperwork.
- Providing indirect or direct supervision of office or maintenance staff.
- Other duties as required or assigned.
- Associate Degree or higher in Business Administration or related field of study along with two (2) years related experience in public housing with one (1) year in multi-family property management, or an equivalent combination of education and experience necessary to successfully perform the requirements of the job.
- Ability to operate a computer, typewriter, calculator, fax machine, and copier, or other office equipment. Must be able to successfully work with Microsoft Office products including Word and Excel and be able to learn and use all related and required property management software.
- Valid Indiana Driver's license
- Must be a resident of, or willing to relocate to Marion County within six (6) months of employment.
