What are the responsibilities and job description for the Administrative Specialist - Employment & Operations position at Indianapolis Public Schools?
TITLE : Administrative Specialist - Employment & Operations
WHO WE ARE :
Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.
Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.
SUMMARY OF OPPORTUNITY :
We are seeking an administrative specialist who will support Human Resources functions to meet the staffing and employment needs of our district. You will have the opportunity to impact student success by providing excellent customer service and support to our employees, supervisors, and stakeholders. Under supervision of the Human Resources Business Partner (HRBP), you will perform a variety of administrative tasks to assure the efficient operation of the Human Resources Division. As a member of team IPS, you will receive excellent benefits, opportunities to grow within your role and the organization, and collaborative and supportive colleagues who put students first.
WHAT YOU'LL DO :
The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.
Core Duties and Responsibilities
- Provide administrative support to HRBP in all aspects to ensure smooth daily operations.
- Assist HRBP with hiring and onboarding process.
- Process employee separations in an accurate and timely manner.
- Act as an initial HR point of contact, greeting customers, answering phone calls and emails. Independently resolve employee concerns whenever feasible.
- Complete verification of employments for current and former employees.
- Maintain and organize documents related to employee personnel files. . Assist with routine audits and provide reports as needed.
- Compile, create and maintain various documentation adhering to established deadlines.
- Other duties as assigned.
Day In the Life" Overview
On a regular day, as the Administrative Specialist - Employment & Operations, you might :
Greet visitors, answer and direct phone calls in a professional manner. Respond to and written inquiries. Trouble shoot HR and payroll concerns.
WHAT YOU'LL BRING : SKILLS AND MINDSETS
As an ideal candidate for this role, you will be able to achieve the following :
EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS
Or, any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
FLSA CLASSIFICATION :
Non-Exempt.
ELIGIBILITY FOR REMOTE WORK :
Eligible per supervisor's discretion.
PHYSICAL REQUIREMENTS :
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual is regularly required to use hands to finger, handle, or feel; talk or hear. The individual frequently is required to stand and walk. The individual is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The individual must occasionally lift and / or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
EEOC STATEMENT :
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.
DISCLAIMER :
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.
