What are the responsibilities and job description for the Foodservice Program Specialist position at Indianapolis Public Schools?
TITLE: Foodservice Programs Specialist
WHO WE ARE:
Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.
Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.
SUMMARY OF OPPORTUNITY:
The Foodservice Programs Specialist is responsible for the ongoing technical components of the Foodservice Department, including: Child Nutrition Program Software, Community Eligibility Provision, National School Breakfast and Lunch Programs, Fresh Fruit & Vegetable Program, Child and Adult Care Food Program, and Summer Food Service Program.
WHAT YOU’LL DO:
The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.
Core Duties and Responsibilities
1. Manages foodservice department data to ensure all federal and state regulations are implemented and followed.
2. Supports contractual and compliance monitoring of USDA Child Nutrition Programs including applications, audits, training, and reviews.
3. Develops and delivers technical assistance and training on child nutrition programs.
4. Maintains records of professional development as required by USDA regulations.
5. Assists with data analyses, and the development and implementation of process improvements to increase efficiency and compliance of programs.
6. Conducts Direct Certification benefits process multiple times during the school year.
7. Works with IT department to identify new year programing changes to modify data files exchanged with SIS and eligibility software programs.
8. Provides telephone assistance to parents, IPS staff and other administrators.
9. Develops and maintains procedures and training materials. Ensures all new/revised USDA policies are maintained on file and implemented by IPS.
10. Maintains computer software files, yearly upgrades, and year end data roll over files. Determines and analyzes data problems with program software and data files.
11. Provides general technical assistance to foodservice department staff on the use of software and computer systems.
12. Controls the release of confidential eligibility data within IPS and to outside agencies requesting this information. Documents the nature of all requests and the information provided.
13. Records and stores all documents following all state and federal guidelines.
14. Prepares a variety of monthly and annual internal, state, and federal reports. Maintains historical data reports and files.
15. Serves as liaison between the Foodservice Department and other departments with IPS that have a need for eligibility information, such as the Office of Student Enrollment and IT.
16. Maintains an inventory of forms, supplies, and materials and requisitions for replenishment of same.
17. All other duties as assigned.
“Day In the Life” Overview
On a regular day, as the Foodservice Programs Specialist, you might:
Perform any of the above-mentioned duties.
WHAT YOU’LL BRING: SKILLS AND MINDSETS
As an ideal candidate for this role, you will be able to achieve the following:
- demonstrate a high level of organizational, conceptual, and analytical skills.
- demonstrate excellent oral and written communication skills.
- be highly accurate and attentive to detail.
- highly task oriented and a self-starter.
- maintain objectivity.
- upgrade skills to meet changing job requirements.
- be skilled in school nutrition software programs.
LANGUAGE SKILLS
Ability to
- read, analyze, and interpret governmental regulations.
- write reports, business correspondence, and procedure manuals.
- effectively present information and respond to questions from all stakeholders of IPS.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide using whole number, common fractions, percentages, and decimals.
REASONING ABILITY
Ability to collect data, establish facts, and solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, and legal forms.
EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS
High school diploma or general education degree (GED) plus a minimum of five years with system accountability experience in child nutrition programs.
FLSA CLASSIFICATION:
Exempt
ELIGIBILITY FOR REMOTE WORK:
Occasional as approved by supervisor.
PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
The physical demands are representative of those in an office environment.
EEOC STATEMENT:
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.
DISCLAIMER:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.
