Human Resources Communications Coordinator

Title: Human Resources Communications Coordinator

WHO WE ARE:

Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student can succeed and the power to create their own future.

Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are enthusiastic about education and who are committed to the Indianapolis community.

SUMMARY OF OPPORTUNITY:

The Human Resources (HR) Communications Coordinator plays a vital role by ensuring key communications and projects run smoothly on time and efficiently. Reporting to the HR Director of Employment and Operations, the HR Communications Coordinator is responsible for managing internal and external communication efforts related to the HR Department. This includes developing, coordinating, and executing effective communication strategies to support HR initiatives, programs, and policies. The role ensures that employees are well-informed and engaged while also helping to shape and communicate the organization’s culture, values, and vision.

WHAT YOU’LL DO:

The following outlines what your core duties and responsibilities will be for this position.

Core Duties and Responsibilities:

• 
  Develop and Execute HR Communication Strategies. Create and implement communication plans that align with IPS’s HR goals, including recruitment, retention, and employee engagement initiatives.
• Craft and Distribute HR Announcements. Write and send key updates to IPS employees regarding benefits, payroll, professional development, compliance updates, and policy changes.
• Manage Internal Communication Platforms. Maintain and update HR-related content on the IPS intranet, employee portals, email newsletters, and digital signage in district offices.
• Support Employee Engagement and Recognition. Promote employee appreciation programs, staff spotlights, and district-wide recognition efforts through engaging communication campaigns.
• Ensure Consistency in District Messaging. Align HR messages with IPS branding, ensuring clarity, inclusivity, and accessibility for all employees across the district.
• Gather and Analyze Employee Feedback. Conduct surveys and monitor employee sentiment to improve communication strategies and workplace satisfaction.
• Enhance Change Management Efforts. Develop clear messaging for HR-related changes, such as new hiring policies, benefits programs, or district-wide initiatives affecting employees.
• Collaborate with Schools and Departments. Work closely with school principals, department heads, and IPS central office teams to ensure HR messages reach all employees effectively.
• Measure and Improve Communication Impact. Track engagement metrics such as email open rates, intranet usage, and employee survey results to refine HR communication strategies.

“Day In the Life” Overview

On a regular day, as the HR Communications Coordinator, you might:

• Meet with Communications Department leadership for updates on external communications that may impact employees
• Share out updated HR materials on the HR website and other communication channels.
• Manage incoming emails and requests through HR mailboxes and portals.
• Prepare HR content for district newsletters, collaborating with the IPS professional learning team to meet submission deadlines.
• Partner with HR team leaders to develop content for principal and staff updates.

WHAT YOU’LL BRING: SKILLS AND MINDSETS

Strong organizational and people skills; demonstrates high integrity and confidently exercises good judgment. A quick study and an initiative-taking team player who thrives in a fast-paced environment. Must be an enthusiastic proponent of Indianapolis Public Schools.

As an ideal candidate for this role, you will be able to achieve the following:

• Strong strategic, operational, and management skills.
• Excellent communication, leadership, problem solving and analytical skills.
• Ability to work in a team-oriented, collaborative environment.
• Ability to rapidly adapt and respond to changes in environment and priorities.
• Ability to work independently, perform multiple tasks, complete tasks on schedule and respond to deadlines, and interact effectively with people inside and outside the organization.

EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS

• Bachelor’s degree in communications, Human Resources, or related field preferred.
• 3 years of experience in communication roles, preferably within HR or a corporate setting.
• Strong written and verbal communication skills with the ability to tailor messages to diverse audiences.

FLSA CLASSIFICATION:

Exempt

ELIGIBILITY FOR REMOTE WORK:

At Supervisor’s Discretion

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee must regularly lift and/or move ten pounds, occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk or hear.

EEOC STATEMENT:

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

DISCLAIMER:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only and is not a comprehensive list of all essential functions and duties performed by the occupant of this position.