What are the responsibilities and job description for the Office Associate 12 months - Finance 24/25 SY position at Indianapolis Public Schools?
Job Title : Office Associate Treasurer
SUMMARY OF ESSENTIAL JOB FUNCTIONS :
Under general supervision serves as program assistant performing a variety of complex bookkeeping, administrative and secretarial duties requiring an awareness of virtually everything happening in a school environment. Work involves independently preparing routine correspondence; compiling information for reports; maintaining complex computer-based accounting systems; performing technical accounts payable functions. Employee is also responsible for maintaining school-related files of a variety of records, reports, documents, and correspondence using a variety of computer driven word processing, spread sheet and file maintenance programs and assimilating information from a variety of sources to compose letters, generate reports and provide informational data. This is a 12 month position.
QUALIFICATIONS :
- Vocational / technical degree in secretarial science or business practices preferred
- Specific course work in the operation of popular word processing, spreadsheet and file maintenance computer programs preferred or 3 to 5 years of related experience in secretarial or clerical work
- Some experience in office management and the operation of computers using popular word processing, spreadsheet and file maintenance programs; or an equivalent combination of experience and training
- Considerable knowledge of the operations and activities of the school / school system
- Considerable knowledge of accepted bookkeeping principles and practices
- General knowledge of common word processing, spreadsheet and file maintenance programs
- General knowledge of computers and peripheral equipment
- General knowledge of the principles of organization and administration
- Ability to generate correspondence and reports independently
- Ability to produce monthly financial reports
- Ability to operate common office machines
- Ability to prepare and process documents such as purchase orders, invoices, etc.
- Ability to perform fund-type bookkeeping tasks
- Ability to plan meeting agendas
- Ability to sort and distribute documents
- Ability to maintain complete and accurate records and to develop standard reports from those records
- Ability to respond to questions based on considerable knowledge of the school / school system
- Ability to understand and follow oral and written instructions
- Ability to type accurately at a moderate rate of speed
- Ability to establish and maintain effective working relationships as necessitated by work assignments
ESSENTIAL DUTIES AND RESPONSIBILITIES :
SUPERVISORY RESPONSIBILITIES : None
LANGUAGE SKILLS : Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one, small group, and large group situations.
REASONING ABILITY : Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS : None
PHYSICAL DEMANDS :
Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Due to amount of time spent standing and / or walking, physical requirements are consistent with those for Light Work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT :
While performing the duties of this job, the employee is occasionally exposed to wet and humid conditions and outside weather conditions. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER :
The above job description is designed to denote the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job.
