What are the responsibilities and job description for the Administrative Assistant position at INDUS Technology, Inc.?
The Team and the Role
INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice.
Reporting to the Program Manager, the Administrative Assistant provides administrative and clerical services in support of engineering department operations. This is a contingent position expected to be located in Mayport, FL.
What You'll Do
- Prepare, transcribe, transfer, systemize and preserve written and computerized communications and records.
- Gather and distribute information.
- Operate office machines; store, distribute, account for stores of material.
- Support projects requiring research and preparation of briefings charts and other presentation materials.
- Operate computerized business systems for the purpose of data entry and mining of business systems for the administration of ship repair and gathering performance metrics.
- Prepare and maintain spreadsheets, charts and graphs.
- Prepare meeting minutes and presentations, file and records management, enter, update and retrieve information utilizing automated systems.
- Prepare correspondence, instructions and memorandums.
- Assist in material ordering, pickup and delivery of supplies.
- Bid and proposal support if requested.
- Other duties as assigned.
What We're Looking For
Required Qualifications:
- An active secret clearance is required to be considered for this position.
- HS Diploma required.
- At least three (3) years of experience supporting a full range of administrative and clerical support services.
- Must possess a working knowledge of PowerPoint, Fleet Technical Support (Formerly TAAS-Info), Business Objects and (MRQT) Material Requirements tool.
- Familiarity with Supervisory Desk (SUPDESK) and Navy Maintenance Database (NMD).
- Must possess basic computer literacy and data entry skills.
- Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
- Strong attention to detail and organizational skills.
- Excellent verbal and written communication skills.
- Demonstrated problem-solving skills.
- Must possess strong time management skills.
- Must be able to work in a fast-paced, changing, and challenging environment.
- Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
- The ability to lift items that may weigh up to 50 pounds.
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.
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