Secretary II

The Team and the Role

INDUS is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At INDUS, we believe in the value of the INDUS team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, INDUS continues its pursuit to be the Employer of Choice. 

The Naval Undersea Warfare Center Keyport Division (NUWCDIVKPT) Detachment Pacific (Code 04/TDC) functions as NUWC’s forward presence in the Middle Pacific, Guam, and Western Pacific (WESTPAC) providing Detachment/Site Management in accordance with the Commanding Officer's (CO) letter of delegated authority to provide for program management, planning, policy, and execution of assigned programs and facility operations at the Detachment; monitor Safety and Occupational Health (SOH), physical and information security, personnel administration, including Equal Employment Opportunity (EEO) and professional development and morale, environmental compliance, appropriate interaction with all levels of Government and public affairs functions, site and area coordination for emergency preparedness, facilities management and space utilization, site material readiness, proper use of Government equipment and proper expenditure of funds, and adherence to good management practices and controls; manage the Detachment/On-Site Office (OSO); perform Navy programs duties under authority; manage military personnel allowance in accordance with Navy regulations, including Article 15 authority (non-judicial punishment); and serve as the Command's representative to the local installation CO or facility host in negotiating for utilities, security services, and facility maintenance. Divisions supported within this task are Hawaii Fleet Test and Operational Assessment Division (Code 24), Pearl Harbor Torpedo Division (Code 34), and Fleet Technical Support Division (Code 45).

Reporting to the Program Manager, the Secretary II will support general administrative responsibilities that include document preparation and maintenance, reporting, data entry, visitor control, and other general administrative tasks on the Hawaii Detachments Support Services contract. This position is located in Kekaha, HI.

What You'll Do

• Answer incoming general telephone calls, forward calls to intended receiver or take a message, if necessary. Deliver written phone messages to intended receiver, or acting designee, with the appropriate urgency.
• Provide visitor control for facility utilizing security monitor and access control mechanisms. Issue/collect visitor badges and maintain a visitor log. Notify the Government point of contact of impending visitors, inform host of visitor arrival and escort visitor to host’s desk or internal building as needed. Provide location maps and directions.
• Prepare, receive, process, reproduce, distribute, file, archive, maintain and distribute hard and electronic documentation of correspondence, letters, memorandums, reports, technical manuals, drawings, directives, and waivers in accordance with established security and administrative instructions and directives.
• Copy, scan, file, distribute, archive, shred, and dispose of documents in accordance with security requirements.
• Records management to include creation, maintenance, and disposition of official records per NAVSEA records management program.
• Maintain records for Target Configurations, Preventative Maintenance, Run/Prep Logs, Downrange Reports, In-Water Reports, Geometry Profiles, Shaft/Motor Logs, Pinger Data, Forklifts, Crane, and Weight Handling Equipment (WHE), and Facilities Work Orders.
• Data entry into databases and applications including the Target Management Information System (TMIS), Target Technical Data System (TTDS), Kauai Operations Support System (KOSS).
• Maintain technical manual library; process manual updates through Lightweight Information Desk Online (LIDOL) for operations site.
• Act as key custodian maintaining a current key inventory and documentation of controlled keys issued and returned on daily basis using key logs.
• Prepare and maintain security/safety monitor documents. Perform security responsibilities as scheduled at the end of each day. Verify security containers are secured and locked and SF702 security container check sheet is filled out. Complete and sign SF701 activity security checklist, activate security alarm and notify Regional Dispatch Center.
• Receive and post current Official Bulletin Board information.
• Monitor/maintain office supplies inventory, identify items requiring replenishment prior to depletion to the Government lead, perform market research for procurement and stock when material is received.
• Bid and proposal support if requested.
• Other duties as assigned.

What We're Looking For

Required Qualifications:

• An active secret clearance is required to be considered for this position.
• HS Diploma required.
• Total of two (2) years in business, Government, or military experience in administrative/office operations.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving skills.
• Must possess strong time management skills.
• Must be able to work in a fast-paced, changing, and challenging environment.
• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Desired Qualifications:

• Total of five (5) years in business, Government, or military experience in administrative/office operations.
• Proven experience in MS Office Suites. i.e., Outlook, Word, Excel, PowerPoint, PDF, etc.

INDUS aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay rate for this position is $21.39 - $22.50 per hour. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs, and may be eligible for performance bonuses, and other rewards and benefits (see more about our compensation package and benefits offered at Culture @ INDUS | INDUS Technology). The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, INDUS conducts regular comparisons across our employee groups and the industry.

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.

Salary : $21 - $23