Office Manager

Job Title: Office Manager

Reports To: Finance Lead

Prepared By: Human Resources

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Answers multi-line telephone, takes accurate messages, and screens/directs telephone calls in a professional manner.

2. Performs routine administrative functions including word processing correspondence, memos, reports, filing and maintaining spreadsheets.

3. Processes incoming mail to include sorting and distributing to appropriate individuals.

4. Inventories and orders office supplies and equipment as directed.

5. Coordinate employee team-building events.

6. Maintain company apartment for travelling employees - average quarterly.

7. Completes all travel arrangements for employee hotels, car rentals, airfare.

8. Track and enter all employee time weekly. Work with employee directors for approval.

9. Calculates and enters payroll into computer system. Coordinates with payroll company. Tracks longevity increases, vacation time, sick time, payroll deductions, status changes and employee evaluations, and keep management informed.

10. Assist with Human Resource Management:

a. Handbook, policies, new employee forms, etc.

b. Maintain personnel files and update employee information in a timely manner

c. Acts as Benefits Administrator to include completing appropriate paperwork and processing updates as needed for employee health, dental, disability and 401K plans.

11. Processes accounts payable and accounts receivable. Invoice entry, credit card expense tracking, weekly and monthly financial reporting, etc.

12. Assists finance lead in various accounting related projects

13. Processing bi-weekly payable check runs

Competency- To perform this job successfully, an individual should demonstrate the following competencies:

· Analytical - collects and researches data; designs work flows and procedures.

· Design - demonstrates attention to detail.

· Problem Solving - identifies and resolves problems in a timely manner.

· Quality Management - looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.

· Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.

· Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

· Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

· Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Qualifications- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

· High school diploma. Associate’s or Bachelor’s degree from a four-year college or university preferred; or two years accounting experience or office management; or equivalent combination of education and experience.

· Basic knowledge of general accounting

· Must be proficient in Microsoft Office Suite products.

· Excellent verbal and written communication skills required.

· Broad conceptual judgment, initiative and ability to problem solve

· Strong organizational and comprehension skills

Language Ability:

Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should be proficient in Microsoft Suite, mainly Excel

Certificates and Licenses:

Valid Driver’s License

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Job Type: Full-time

Salary: $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Work Location: Rochester Hills, MI

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $40,000 - $45,000