Administrative Assistant

Industrial Communications West is seeking an adept, conscientious administrative assistant to join our expanding organization. In this role, you'll work onsite to undertake a diverse range of administrative and clerical duties. This person works onsite in Fort Morgan.

Responsibilities

• Work collaboratively with various departments on assignments
• Organize and schedule meetings and events, booking meeting rooms and arranging travel and accommodations
• Prepare correspondence, documentation, and other materials
• Maintain and update files and databases
• Answer phone calls and transfer calls to the appropriate party
• Receive mail and packages from USPS, FedEx, UPS, and couriers; deliver mail to the proper recipient
• Take detailed notes during meetings or type/transcribe and edit memos and notes provided from meetings
• Organize meeting schedules
• Schedule appointments and conferences
• Prepare paper copies, faxes, and other documentation
• Order, purchase, and invoice company office supplies
• Prepare mailings and packages for delivery
• Maintain files containing confidential information
• Order office supplies and oversee office supplies to ensure resources are available when needed
• Prepare, organize, and store information, file documents, and maintain filing systems.
• Maintaining an efficient, productive, and positive office culture
• Perform other duties as assigned

Qualifications

• High School Diploma or GED; Associate degree is preferred. Vocational training plus relevant experience can be substituted for college degree.
• High proficiency in Excel, Word, Adobe, Outlook, Database Systems
• Position requires an individual with strong organizational skills who is accurate, self-motivated, timely, and detail-oriented with the ability to work under pressure and meet hard deadlines.
• Ability to communicate effectively with co-workers, management, and other departments
• Experience interfacing with executive leadership is desirable
• Demonstrated attention to detail, thoroughness, and patience
• Ability to multi-task at a high level
• Ability to draft professional letters, emails, and other correspondence
• Ability to meet deadlines in a fast paced, ever-changing environment
• Ability to learn and adapt to new software and computer systems
• Highly organized and methodical
• Exceptional time management skills and a positive attitude
• Must have the ability to pass all pre-employment processes, including substance screen, motor vehicle record check, and criminal background check.