Administrative Assistant

Our Administrative Assistant provides administrative support to company leadership by performing clerical functions such as preparing correspondence, receiving visitors, accepting calls, and managing record keeping within the company’s Enterprise Resource Planning (ERP) system.

Essential Duties and Responsibilities:

• Type reports, memos, letters, and other documents using relevant computer software.

• Answer phone calls and direct calls to appropriate parties or take messages.

• Greet visitors and determine whether they should be given access to specific individuals.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

• Perform general office duties such as ordering supplies.

• Maintaining records such as time and attendance in the management database systems.

• File, retrieve, and print corporate documents, records, and reports.

• Open, sort and distribute incoming correspondence, including faxes and email.

• Other administrative duties as assigned.

Qualifications

• High school diploma required. Associate or Bachelor’s degree preferred.

• 2 years of administrative experience required.

• Proficient with Microsoft Office Suite and Google Documents.

• Experience with QuickBooks preferred.

• Excellent time management and organizational skills.

• Proven ability to work independently, maintain confidentiality and work accurately with a high degree of attention to detail.

Physical Demands:

• Regularly performs computer work and sits.
• Occasionally walks and stands.
• Seldom lifts to 20lbs.
• Near acuity (clarity of vision at 20 inches or less)
• Speaking and Hearing - ordinary conversation

• Hand dexterity to utilize a computer keyboard and mouse

Independent Judgement:

Performs duties within scope of general company policies, procedures, and objectives. Analyzes problems and performs needs assessments. Uses judgment in adapting broad guidelines to achieve desired result. Regular exercise of independent judgment within accepted practices.

Work Environment:

• Office work environment
• Exposure to fluorescent lights
• No extreme climate or climate variation

• Full-time – Expected 40 hours per week.
• Salary $18.00 per hour

Benefits:

• Dental/Vision insurance
• Health insurance
• Paid Vacation and Holidays

Industrial Maintenance Company is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state, or local law.