What are the responsibilities and job description for the Project Manager position at Infectious Disease Society of America?

The Infectious Diseases Society of America (IDSA) is seeking an innovative and results-oriented Project Manager to join our growing Project Management Office (PMO). IDSA is a community of over 13,000 physicians, scientists and public health experts who specialize in infectious diseases. Our mission is to improve the health of individuals, communities, and society by promoting excellence in patient care, education, research, public health, and prevention relating to infectious diseases.

We are an innovative and dynamic professional association committed to the principles of inclusion, diversity, access, and equity. Our team embodies the following core values :

M ember-Centric, E xcellence, R espect, I nnovation, T eamwork and T rust

The Society is a great place to work! IDSA has a highly competitive total compensation package, offers flexible work, telework arrangements, and our organizational culture is highly rated by staff. Our new office is located two blocks from the metro and has a free gym onsite.

Reporting to the PMO Director, the Project Manager will manage critical projects that advance IDSA’s mission of improving public health through infectious disease research, education, and advocacy. This is a unique opportunity to contribute to high-impact initiatives in a collaborative, dynamic environment.

The ideal candidate is eager to grow in their project management career, passionate about driving meaningful change, possesses key organizational skills, and is ready to collaborate and learn in a team environment.

Qualifications

Characteristic Essential Responsibilities :

Project Management

Defines project goals, deliverables, metrics, and timelines in collaboration with stakeholders.
Leads project planning, resource allocation, and risk management using tools like Smartsheet.
Anticipates challenges and proactively manages risks, ensuring projects stay on track and achieve intended outcomes.
Organizes and facilitates project kick-offs, status updates, and retrospectives to drive accountability and continuous improvement.
Develops high-quality project documentation, presentations, and reports that demonstrate the value of projects to the organization.

PMO Operations

Enhances PMO methodologies, tools, and templates for improved project delivery.

Drives PMO initiatives to strengthen governance, accountability, and performance across projects.

Actively contributes to the development of a project management culture rooted in excellence, inclusivity, and shared success.

Performs other work-related duties as assigned.

Minimum Qualifications and Experience :

Bachelor’s degree in a relevant field; relevant experience can be submitted.

At least 3 years of project coordination / management experience, preferably in healthcare, scientific, or professional association setting.

Strong knowledge of project management methodologies (Waterfall, Agile, Kanban, Lean) with a successful delivery track record.

Project Management Certification (PMP, CAPM, CSM, or equivalent) is highly desirable.

Competencies : Knowledge, skills, and abilities

Advanced organizational and time management skills, with the ability to manage multiple projects simultaneously while maintaining high attention to detail.

Excellent interpersonal, communication, and stakeholder management skills, with a demonstrated ability to influence and drive consensus.

Proficient with utilizing project management software and tools to support project planning, execution, tracking, reporting, and collaboration (Smartsheet and Microsoft Teams expertise is desirable).

Self-motivated, adaptable, and proactive, with a continuous improvement mindset.

Strong problem-solving skills and the ability to make sound decisions under pressure.

Passionate about public health, infectious diseases, and driving meaningful change.

Ability to effectively manage multiple projects or programs throughout the lifecycle and integrate lessons learned into next iteration.

Travel Requirements

Must be able to travel up to 10% of the time

ID Week – October (typically)

Annual All Staff Retreat - Summer

End of year Celebration – December

Physical Demands

This position requires sitting and / or standing at a desk, prolonged sitting and bending and lifting during travel, as well as extensive sitting, standing, walking, and lifting during IDWeek.

This role also requires access to stable internet, and ability to spend several hours on the computer.

EEO Statement :

The Infectious Diseases Society of America (IDSA) is an equal opportunity employer and considers all applications without regard to race, color, religion, creed, sexual orientation, gender, gender identity, gender expression, national origin, age, disability, socioeconomic status, marital or veteran status. We also welcome those of all abilities and make reasonable accommodations to support successful outcomes for our team members .

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