Operations Manager

Description

THE COMPANY

Built for Heroes and based in Florence, Texas, Staccato is on a mission to proudly serve those who protect and embody American freedoms. As the inventors of the 2011® platform—the World’s Best Shooting Pistols—Staccato manufactures its handguns and ammunition in America at their headquarters in Florence, TX. The Staccato 2011 has been approved for on- or off-duty carry by over 1,600 U.S. law enforcement agencies in just five years, including elite teams such as U.S. Marshals Special Operations Group, the Texas Rangers and Miami Dade Special Response Team. With a spirit of American ingenuity and commitment to its family of owners, Staccato guarantees its guns for life, and guarantees supply of its 9mm ammunition to subscribers of its ammo service.

Staccato Ranch serves as the place where Staccato unites its family of patriots to celebrate freedom and elevate heroes every day.

Staccato was ranked one of the Fastest Growing Private Companies in the Southwest by Inc. Over 25% of our team members are veterans and 100% are patriots. We strive relentlessly to achieve our best every day and are focused on continuous improvement and progress in everything we do.

THE MISSION

We protect freedom. We proudly build the best product possible for those who protect and embody American freedoms.

THE OPPORTUNITY

The Operations Manager at Staccato Ranch is a dynamic hybrid role responsible for purchasing, vendor

relations, accounts payable management, event financial support, administrative duties, and strategic

coordination with Staccato 2011. This position requires strong organizational skills, financial acumen, proactive

communication, and flexibility to support daily ranch operations as needed.

Responsibilities

• Lead end-to-end purchasing processes, including vendor sourcing, onboarding, credit applications, and PO management.
• Build and maintain vendor/item information within Epicor inventory system.
• Ensure accurate inventory item and SKU entry, maintenance, and management.
• Forecast demand and coordinate with vendors to ensure timely restocking.
• Monitor and manage stock levels of firearms, ammunition, accessories, and apparel.
• Ensure all firearms transactions comply with ATF, state, and local regulations.
• Maintain accurate ATF records of firearm sales, transfers, and background checks.
• Implement and enforce proper handling, storage, and documentation procedures.
• Conduct regular inventory audits to prevent shrinkage and discrepancies.
• Utilize EPICOR inventory management software to track and update stock levels.
• Oversee merchandise display and organization for an optimal customer experience.
• Support the monthly accounting close process by preparing inventory reports, reconciling stock levels with financial records, and collaborating with accounting personnel to ensure accurate reporting.
• Oversee timely processing and payment of vendor invoices, ensuring accuracy and alignment with POs and agreed terms.
• Assist in maintenance of accurate financial records, reconcile vendor accounts, and collaborate closely with accounting to manage cash flow effectively.
• Manage vendor contracts and logistics for ranch events (catering, rentals, transportation, decor).
• Handle vendor invoicing processes, including deposits, final billing, and reconciliation.
• Act as the financial liaison between vendors and internal teams, ensuring seamless event execution
• Assist with general administrative tasks, including member communications (inbound/outbound calls), departmental projects, and office organization.
• Collaborate cross-departmentally on administrative and operational projects, particularly those involving systems or financial processes.
• Oversee purchasing, inventory, and accounts payable specifically for interactions with Staccato 2011 and Staccato Vegas.
• Maintain close coordination with Peter Chen to balance purchasing requirements and cash flow strategically.
  
  

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Accounting, or a related field (MBA or relevant certification preferred).
• 5 years of experience in operations management, with demonstrated expertise in inventory control, logistics, and accounting practices.
• Proven experience in implementing and optimizing inventory management systems (e.g., NetSuite, SAP, Fishbowl, etc.).
• Strong understanding of cost accounting, budgeting, and financial analysis.
• Experience developing and enforcing inventory accuracy and cycle count procedures.
• Knowledge of standard and lean manufacturing processes and their impact on inventory and financial performance.
• Strong analytical and problem-solving skills; ability to interpret financial data and identify operational inefficiencies.
• Proficiency in Microsoft Excel and accounting software platforms; experience with ERP systems is a plus.
• Excellent organizational, time management, and leadership skills, with a track record of driving results across departments.
• Ability to collaborate with cross-functional teams including finance, procurement, manufacturing, and warehouse staff.
• High attention to detail with a commitment to maintaining accurate records and compliance with internal controls.