The Compliance Specialist is fully accountable for all duties assigned by the Compliance Manager / Director. The purpose of the Compliance Specialist is to provide administrative support to the Compliance Manager / Director to ensure efficient processes and training of all staff members.

Duties and Responsibilities

• Provide training in the use of Yardi, RentCafe and Inspect Check to all new employees and provide ongoing assistance, as required.
• Maintain form compliance by state and program in the RentCafe workflows as well as in SharePoint folders as backup.
• Assist in the review of new move-in, interim certification and annual recertification files to ensure accuracy and compliance with regulatory requirements.
• Communicate with onsite staff regarding discrepancies/deficiencies noted within certification files.
• Attend weekly calls with Asset Managers to support them in managing their properties.
• Prepare and distribute recertification notices as required by the property / programs.
• Support audit and inspection tracking and responses to regulatory and other parties.
• Support rent-up / rehab properties to qualify households for units when required.
• Audit SharePoint compliance for all properties to confirm naming convention and filing of documents are being adhered to.
• Maintain current compliance training in all states and on all programs managed by IMI.
• Other duties as assigned

Qualifications & Requirements

• High School diploma or equivalent required
• Excellent time management skills and ability to multi-task and prioritize work responsibilities
• Attention to detail and problem-solving skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of office management systems and procedures
• Proven administrative or assistant experience
• Discretion and judgment

ADDITIONAL REQUIREMENTS

• Employee must fulfill the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the IMI Employee Handbook, or otherwise communicated (verbally or in writing) to employees
• Employee must complete all required/assigned training in a timely manner
• This job description is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change, modification and addition as deemed necessary by the company. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments requested by the Accounting Manager or IMI Management Team.
• This job description does not constitute an employment contract between the company and any employee.
• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• The job responsibilities of this position may include cross-training in other functions or positions to ensure satisfactory operation of the property or work area.
• Salary DOE. Infinity Management & Investments, LLC is an Equal Opportunity Employer and a Drug Free Workplace.