What are the responsibilities and job description for the Part-time office Administrator/Executive Assistant position at Infinity Marketing Team, Llc.?
Job Title: Part-Time Office Administrator / Executive Assistant
Job Location: Culver City
Job Type: Part-Time
Job Summary
We are seeking a reliable and organized Office Administrator / Executive Assistant to support our team in managing day-to-day operations. In this part-time role, you will assist with administrative tasks, scheduling, communication, and general office support. Your contributions will be critical to ensuring smooth office functioning and helping executives focus on high-level priorities.
Key Responsibilities
- Calendar Management: Assist in scheduling and organizing appointments, meetings, and travel arrangements for executives.
- Communication: Answer phone calls, emails, and other communications. Handle inquiries and direct them to appropriate team members.
- Document Preparation: Prepare reports, presentations, and correspondence as needed.
- File Management: Maintain office filing systems, both physical and digital, ensuring easy access and organization.
- Office Support: Handle office supplies, mail distribution, and coordinate with external vendors as necessary.
- Meeting Support: Assist in preparing materials for meetings, and take notes or minutes during meetings when needed.
- Project Assistance: Help with administrative tasks on ongoing projects, such as research, documentation, and tracking progress.
- Client Interaction: Professionally interact with clients and visitors, providing a welcoming and helpful experience.
Qualifications
- Proven experience in office administration, executive assistance, or related roles.
- Strong organizational and time management skills.
- Excellent communication skills, both written and verbal.
- Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), google suite, and other relevant office software/tools.
- Ability to work independently and handle multiple tasks with minimal supervision.
- Detail-oriented and able to maintain confidentiality.
- Ability to adapt to a fast-paced environment and changing priorities.
Preferred Skills
- Experience with project management tools or customer relationship management (CRM) systems.
- Basic understanding of accounting, billing, or bookkeeping (if applicable).
- Knowledge of office equipment and troubleshooting.
Schedule and Hours
- Part-time position (approximately [30] hours per week).
- M-W: 9a-5p PT
- Thurs-Fri: 3 flexible hours
- Pending needs
Compensation
Competitive hourly wage based on experience.
- $25-30/hour
Salary : $25 - $30