Project Manager

JOB DESCRIPTION - PROJECT MANAGER (REMOTE) 

PLEASE READ TO THE END BEFORE APPLYING

If a great work culture is important to you and you want to be a part of an amazing team in the health and wellness space, read on!

We are growing fast - one of Inc Magazine’s Fastest Growing Companies in 2023 - and we are on a mission to create the kind of company your friends WISHED they worked for!

At Influence Machines, we serve experts in North America with a proven track record of teaching and sharing their content, that we believe in, and who are frustrated, discouraged, and disillusioned by all the done-for-you promises and the insane amount of work it takes to be an online expert. 

This is a fully remote position. Please follow these steps to apply for this position. We seek an experienced project manager who is meticulously detail-oriented and enjoyable to work with. 

Step 1—Read the Details, Core Duties, and Requirements below. 

Step 2—Click the link below to answer a few questions with short video responses

https://app.vouchfor.com/c/oZFco2k1Wk

Step 3—Send us a message here in Indeed with a link to your video, or email the link and a copy of your resume to us at admin@influencemachines.com with the subject line “I’m your Project Manager!”

About Us:
Join a fast-growing online business dedicated to helping people slow down, take control of their health, and embrace a balanced lifestyle. We specialize in holistic wellness practices, including Qi Gong, and mindful living. Our team is passionate, supportive, and fully remote, offering a great work culture with the flexibility to work from anywhere, and unlimited PTO.

Our Mission

To impact the lives of 20 million people globally by 2030. 

Our Core Beliefs

• Learning Embraces Mistakes
• Openness Begets Trust
• Respectful Candor Inspires
• Empowered Teams Succeed
• Systems Produce Quality
• Service Creates Happiness
• Contribution Beats Accumulation

Position Overview

If you have a passion for helping others succeed, love contributing to the health and well-being of others, and want a supportive work environment where you can learn and grow… this position could be for you. 

As our Project Manager, you’ll be at the heart of our operations, orchestrating the intricate dance of tasks, timelines, and teams. Your mission? To ensure that every project flows gracefully from inception to completion. You’ll collaborate with our ‘Machines’ (departments) to harmonize efforts, streamline processes, and hit those all-important deadlines.

We’re looking for an individual who thrives in complex web-based environments, possesses a passion for precision, and excels as a creative problem solver. This person confidently delegates tasks, willingly jumps in to assist when needed, and ensures efficient project completion.

To succeed in this role, you should be knowledgeable with the following software:

• Asana or another project management software,, Zoom, GSuite, Process.st or similar process-management software, and Slack

Key Responsibilities

• Ultimate responsibility for leading and managing all aspects of projects in Asana
• Constantly analyze bandwidth and timing per team member to ensure workload balance and timely completion of projects. 
• Facilitate project kick-off, huddles, sync up, and debrief calls as required. 
• Validating all assigned work is being completed in a timely way and projects are on track. 
• Organize and prioritize critical issues and required information for the Producer and General Manager to facilitate efficient decision-making. 
• Coordinate daily with other departments and team members to implement and improve processes and communications between these teams. 
• Coordinate with various teams to resolve blocks to keep the project moving forward.
• Understanding deadlines and organizing your own and the team’s capacity to meet those deadlines, or immediately raise concerns about hitting them in advance.
• Continuously seek opportunities for process improvement and optimization.
• Manage company calendars to reflect all promotions, classes, and events.
• Maintain and track time on a project by project basis to ensure we stay on track with billable hour estimates.
• Communicate project status to stakeholders and key project participants.

The ideal candidate will be: 

• Self-Directed: You are a self-starter with keen project management skills, capable of managing multiple projects for multiple clients simultaneously, with excellent strategic planning skills. 
• Great Communicator: You are adept in written and verbal communication skills and can easily present ideas to audiences at various levels of seniority. You can present and facilitate meetings. 
• Tech-Savvy: You have strong technical, analytical, critical thinking, and problem-solving skills and significant experience with Ontraport, Asana, Process.st, or similar programs.
• A Collaborator: You bring an energy to the table that encourages and develops internal relationships. You seek opportunities to collaborate with others in your department and across the organization. 
• Deadline-Driven: You can work effectively under pressure, adhere to deadlines, deliver high-quality results, and manage multiple priorities.
• Detail Oriented: No detail is too small. You care about the small things and take pride in things being right.

Qualifications

• Bachelor’s degree in a relevant field (e.g., Business Administration, Project Management, Digital Media, etc.) AND/OR 2 years of experience in project management within a digital or online publishing environment
• Proficiency with project management tools (e.g., Asana, Monday, Basecamp)
• Ability to manage multiple projects for multiple clients simultaneously and meet deadlines
• Attention to detail to ensure high-quality content and adherence to standards
• Comfortable navigating, using, and troubleshooting web-based software
• Reliable, on time, and able to manage your time working from home
• An attitude of willingness to learn complex systems
• Desire to work in a 100% remote environment and are willing to show up on camera to attend meetings and work sessions.
• A reliable high-speed internet and a reasonably fast personal computer with a webcam that you’re willing to use for work.

Relevant Experience

• Excellent project management skills and attention to detail
• Strong work ethic, ability to work well under pressure and with minimal supervision
• Proactive approach, high attention to detail, and a quick learner
• Experience developing, managing, and leading teams and working with cross-functional teams to achieve company objectives
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with leadership team and staff
• Strong working knowledge of modern operations technology/digital stack - including GSuite, Slack, and Zoom, CRM software, Learning Management System software, with the ability to quickly learn other software tools.

What We Offer:

• Fully remote work environment.
• Unlimited Paid Time Off (PTO) to encourage work-life balance.
• Opportunity to be part of a passionate, mission-driven team focused on helping people lead healthier, more mindful lives.

Benefits:

Health, Dental, and Vision Insurance

Life insurance

Paid time off

401(k) Plan with 5% Company Match

Schedule:

8-hour shift

Day shift

Monday to Friday

Supplemental pay types:

Bonus pay

Salaried Position: Starting at $65,000k per year 

Salary : $65,000