What are the responsibilities and job description for the Human Resources Payroll Assistant position at Infojini Inc?
Title- Human Resources Payroll Assistant
Location- 250 Broadway, New York, NY 10007- Onsite
Duration-6 Months contract with possibility of extension
You can send me your resume at rohit.m@infojiniconsulting.com or feel to call me at (732)333-4769
Responsibilities include, but not limited to:
- Serve as the lead timekeeper for the department.
- Provide the department with customer service, operational support, including scheduling meetings; typing minutes; agenda; PowerPoint presentation and reports when required.
- Handle Human Resources requests and personnel actions directed by Administrative Supervisor
- Maintain office supplies and order items as requested by Units in the absence of Administrative Supervisor. Receive items in Oracle and forward to AP for payment in the absence of Administrative Supervisor.
- Answer incoming calls and assume other receptionist duties when needed
- Set-Up/Update/Maintain various trackers in Smartsheet, EHS – Budget Tracker, Probationary Tracker, Master Staff List etc.
- Maintain confidential e-personnel files for the department.
- Submit IT, Employee Connect & Siebel requests for new employees
- Extrapolate various reports from OBIEE. AP Invoice Detail Reports & Open Encumbrance Detail
- EHS Mailbox – Respond to all inquiries/notifications received, forward inquiries/notifications to appropriate units, track and update all inquiries on EHS Mailbox Tracker in Smartsheet.
- Create requisitions and releases when the Administrative Supervisor is away.
- Provide project management support
- Process invoices, purchase orders in the absence of Administrative Supervisor
- Process IT requests and training requests
- Respond to questions and requests for information from staff
- EHS – Fleet Management, ensure vehicles are maintained, scheduling; coordinating repairs; doing monthly inspections. Updating maintenance tracker, license tracker, zip car tracker etc.
Desired Skills
- Excellent organizational skills with high attention to detail.
- Strong communication skills, written and verbal.
- Excellent customer service skills
- Excellent conflict resolution skills
- Firm working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
- Knowledge of Oracle and Timekeeping functions
- Ability to manage processes and analyze information
Salary : $20 - $24
