Expense Reporting Specialist (SAP/Concur)

Job Title: Expense Reporting Specialist (SAP/Concur)

Pay Rate: $33.41/HR

Duration: 18 months

Location: Irvine, CA

Our Client is a Global medical device Manufacturer.

We are looking for Sr. Expense Reporting Specialist

• Expenses Reporting Submission/Auditing (25%): trained and ready to assist with this once-monthly task for US Proctor Program and Physician Training ad-hoc needs.
• Document Processing & AI Integration (20%): Uploads physician training/proctored sign-off documents into SharePoint, organizes files for AI-driven optical character recognition (OCR) and ensures the system processes data accurately.
• Data Verification & Quality Control (20%): Reviews AI-extracted information, verifies accuracy, and corrects discrepancies to maintain data integrity.
• Training Records Auditing (20%): Conducts audits of historical training records, ensuring completeness, accuracy, and compliance with established documentation standards.
• HCP Intelligence-Bio Cards Maintenance (10%): Supports maintaining HCP Bio Cards using the INK Key People MedTech subscription tool.
• Other various projects (5%): may include project management responsibilities and contributing to strategic initiatives within the Medical Affairs department.

Qualifications:

• Bachelor's degree in a related field, such as Computer Science, Information Technology, or Healthcare Informatics
• Strong administrative assistant skills
• 2 years of experience in digital solutions, project management, or a similar role
• Proficiency in MS Excel
• Experience in HCP Expense reporting
• Experience in expense processing software such as SAP Concur
• Proficiency in Microsoft Office Suite, particularly Microsoft Outlook
• Ability to work independently and as part of a team
• Experience with Monday.com or other project management tools
• Excellent critical thinking skills and the ability to multitask
• Works on multiple projects as a project team member
• Strong written and verbal communication skills
• Supports complex business processes