Executive Assistant - (Finance-Private Equity)

Job Title: Executive Assistant
Location: San Francisco Hybrid
Job Type: Fulltime

Description: Looking for Executive Admin Assistant for our Private Equity Client in SFO. This is a FTE role 4 days in the office and 1 day WFH.

• Must be results oriented, have a high degree of motivation, organizational and time-management skills;
• Able to take effective action efficiently and proactively resolve difficult and complex situations;
• Exceptionally high EQ, professional presence, maturity and dependability;
• Demonstrated ability to maintain a high degree of confidentiality, while exercising tact and diplomacy in
managing highly sensitive, privileged and material nonpublic information;
• High degree of integrity, strong work ethics, organized, punctual, deep sense of accountability and desire and
ability to continuously improve;
• Candidate must be flexible with their schedule and be comfortable handling last minute requests;
• Ability to stay focused in stressful situations;
• Openness to taking on new responsibilities as needs change and new requirements develop;

Coordinate complex international and domestic travel arrangements - personal and business – including preparation of detailed itineraries
• Will be responsible to maintain privacy with confidential information and documents;
• Ability to handle numerous projects with a high level of accuracy and professionalism;
• Inputting and updating contacts in Managing Director’s contacts and CRM system;
• Back-up support for dissemination of LP Services material as needed;
• Organize & gather receipts, follow-up on missing items and submit corporate expense reports;
• Weekly Staff Meeting invites & taking minutes;
• Plan & manage on-site meetings, booking conference room, lunches
• Plan and manage off-sites, dinners, events, multi-day functions and speaking engagements.
Ensure that all logistics are handled including facilities, A/V, security and catering requirements;
• Manage employee & office security, including issuing elevator access badges;
• Kitchen and general office cleanliness, ordering pantry and office supplies, managing
relationship with vendors; USPS mail pick up and distribution of overnight packages;
• Must be highly organized and able to multi-task, re-prioritize tasks, pivot daily goals as
needed, and an effective problem solver in a busy office environment;
• Excellent written and oral communications; follow-up and self direction;
• Assist with any unanticipated projects or requests;
• Strong computer skills in Word, Excel, PowerPoint, CRM and other proprietary systems;
• Approximate 50% LP Services including EA to one Partner and Senior member of LP Services
Team and 50% office management;