What are the responsibilities and job description for the Utility Construction Financial Specialist position at Infra-Rec?
Key Responsibilities:
- Billing Management:
- Prepare, review, and issue accurate and timely invoices for utility construction projects.
- Ensure all billing aligns with contract terms, including progress billing, milestone invoicing, and final payments.
- Coordinate with project managers and field teams to verify completion of billable milestones and ensure necessary documentation is provided.
- Contract Tracking:
- Maintain an organized system for tracking contracts, change orders, and amendments.
- Ensure contract compliance by monitoring deadlines, deliverables, and contractual obligations.
- Assist in managing contract closeout processes and ensure that all documentation is submitted for final invoicing.
- Team Orders and Payroll:
- Track and manage field team orders and payroll information, ensuring accurate timekeeping and labor reporting.
- Coordinate with HR and project managers to ensure proper payroll allocation to the correct projects and job codes.
- Review and process payroll adjustments related to time, overtime, and special allowances for construction teams.
- Credit Card Expense Management:
- Reconcile credit card expenses for field teams, ensuring that all charges are appropriately categorized and matched with receipts.
- Verify that credit card purchases align with company policies and project budgets.
- Assist with resolving any discrepancies or unauthorized charges.
- Reporting and Documentation:
- Prepare detailed billing and contract status reports for management and project teams.
- Assist with audits and financial reviews by providing accurate billing records and contract documentation.
- Maintain a high level of accuracy and organization in all financial and contract-related documentation.
- Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
- 3 years of billing or accounting experience, preferably in the construction or utility industry.
- Strong understanding of construction contracts, progress billing, and payroll processes.
- Proficiency in accounting software and project management tools (e.g., QuickBooks, Sage, or similar).
- Excellent organizational skills and attention to detail.
- Strong communication skills and the ability to work collaboratively with cross-functional teams.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience working with large utility construction projects.
- Knowledge of union and non-union payroll processes.
- Familiarity with lien waivers, certified payroll, and construction insurance documentation.
