What are the responsibilities and job description for the Accounts Payable Coordinator position at InfraServices?
Since our establishment, InfraServices has been at the forefront of growth and transformation, shaping both our work environment and operations. Our legacy is built on dynamic teams renowned for their fast-paced, results driven mindset. At the same time, we strike a balance by fostering a collaborative and relaxed atmosphere.
Join Our Committed Team: If you’re looking for a new opportunity with a clear career path and the chance to be part of a team that embodies the motto, “Customer first, People and Safety Always”, InfraServices is the place for you! We prioritize excellence, value our employees, and remain unwavering in our commitment to safety. Let your journey begin with InfraServices!
Job Summary: This position is responsible for processing payable invoices, reconciling vendor accounts, and maintaining vendor files while ensuring accurate and timely coding, batching, and entry of vendor invoices. This role works closely with internal departments and external vendors to maintain accurate financial records and support compliance with Company policies.
Essential Duties and Responsibilities:
•Review, code, obtain proper approval for, and enter high-volume invoices
•Review and compare invoices against corresponding purchase orders to ensure accuracy in pricing, quantities, and terms
•Maintain vendor records, investigate and resolve discrepancies, and ensure compliance with tax reporting requirements, including W-9 and 1099 filings
•Perform monthly AP reconciliations, including vendor statements, purchase orders, and expense reports
•Respond to vendor inquiries timely and accurately
•Assist with the preparation of the weekly check run by assembling and prioritizing check batches for review and approval
•Process and create facility invoices as appropriate
•Provide supporting documentation for accounting journal entries as required
•Collaborate with Accounting, Finance, and Operations to improve processes and resolve payment-related issues
•Other duties as assigned
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.
Education: Associate’s or Bachelor’s degree in a relevant field from a two-or four-year college or university.
Experience:
•One to two years of accounts payable experience with high-volume transactions
•Knowledge of accounting principles, practices, and the general ledger
•Notary public certification, or willingness to obtain certification within first six (6) months of employment (preferred)
Technical Skills:
•Computer and Microsoft Office proficiency
•Proven ability to create, read, and analyze reports
•Proficiency with and/or the ability to quickly learn the Company’s ERP systems (Oracle preferred)
Soft Skills:
•Highly organized and detail orientated
•Strong verbal and written communication skills
•Ability to multi-task and work in a fast-paced, deadline driven environment
•Strong customer orientation
•Superior time management skills
•Excellent judgement and problem-solving skills
•Ability to work with all levels of management and staff
Physical Requirements:
•Must be able to pass pre-employment screening that includes background and drug testing
•Must have a valid driver’s license and a driving record that meets Company requirements
•Sitting at a desk for 6-8 hours a day
•Working on a computer for 6-8 hours a day
•May be required to work long and unpredictable hours
Disclaimer: All job requirements are subject to possible revision to reflect changes in the position requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Employee Benefits:
At InfraServices, we're dedicated to taking care of our team members. We offer a robust employee benefits program designed to meet your needs and ensure you have the security and support you deserve. We understand that benefits are a crucial part of your overall compensation, and we're committed to providing a competitive package within our industry.
Here's a snapshot of what we offer:
Medical, Dental, & Vision Benefits: We've got your health covered.
Short- & Long-Term Disability Benefits: Protection when you need it most.
Company Paid Basic Life Insurance: Additional voluntary benefits are available.
Voluntary Accident, Voluntary Critical Illness, and Voluntary Hospital Indemnity Plans: Added security for you and your loved ones.
Flexible Spending Accounts: Manage your finances with flexibility.
Employee Assistance Program (EAP): Support when life throws challenges your way.
401(K) with Company match: Building your financial future with us.
Paid Time Off, Paid Sick Time, & Company Holidays: Achieving that work-life balance.
Paid Parental Leave: Supporting your family is our priority.
Employee Referral Program: Share the opportunities and reap the rewards.
Company Discount Program: Enjoy savings on everyday expenses.
Legal Assistance: Affordable legal support for employees.
At InfraServices, we take great pride in our talented professionals and the innovative technology services we provide. Join our team and become a part of the InfraServices Group family, where you'll contribute to shaping the future of technology.
Disclaimer: All job requirements are subject to possible revision to reflect changes in the position requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
